Purging job applications

You can purge job applications to purge inactive or outdated job applications. You can also purge only the documents attached to job applications such as cover letters or resumes.

Before you purge and archive job applications, you must ensure that these requirements are met:
  1. Assign a PurgeActionsAdministrator_ST role to an actor

    See Assigning a Purge Actions Administrator role.

  2. Enable the archiving feature toggle as a system administrator

    See Enabling feature toggles.

  3. Enable archive reporting and viewing of all application data that is archived for PurgeActionsAdministrator_ST

    See Enabling archive for a Purge Actions Administrator role.

Caution: Purge actions are permanent. You cannot recover data after purging.
  1. Select System Administration > Purge > By Feature > Job Application.
  2. Click Create Job Application Purge.
  3. Specify this information:
    Name
    Specify the name of the job application's purge process.
    Description
    Optionally, specify the description of the job application's purge process.
    Option
    Select Purge Record.
    Record
    Select the type of record to purge.
    Candidate Group
    Select a candidate group or create a new custom group.
    Leave this field blank to select a job requisition group.
    Job Requisition Group
    Select a job requisition group or create a new custom group.
    Note: You must select at least one candidate group or job requisition group.
    Units
    Specify the number to represent the days, months, or years in Type.
    Note: You must specify at least one parameter.
    Type
    Select the unit type to specify the duration in Units.
    For example, if you specify 1 in Units and Days in Type then all records that is older than a day is purged.
  4. Click Save.
  5. To generate and verify the list of records to purge, click Preview Records.
    Note: If you change any selection criteria, the Purge Records button is disabled. After changing any parameters, you must click Preview Records. After you click Preview Records, Purge Records is enabled.

    If you purge one record in the Preview Records list, then all the candidate job applications are purged.

  6. To remove any job application records in the Preview Records list before you purge, select the job application record and click Delete.
  7. To purge all job application records and related documents, click Purge Records.
  8. To purge job application records or related documents according to a specific schedule, select the scheduling details for the purge action.
  9. To purge job application records or related document immediately, select Run Once.
  10. Click Ok.