Creating notes on employee contracts

If notes have been created on the employment contract and the copy to employee contract option is enabled, the notes are copied to all employee contract records upon creation. If employee contract consolidation is enabled, the notes are copied to the MAIN employee contract record only.

As a contract administrator, you can add notes to an employee contract. If consolidation is enabled, note creation is limited to the MAIN employee contract. The MAIN employee contract contains all notes for the employee.

  1. Select HR Administration > Contracts > Employment Contracts.
  2. Select and open an employment contract record.
  3. On the Employee Contracts tab, select and open an employee contract record.
  4. On the Notes tab, click Create.
  5. Specify this information:
    Description
    Specify a short description to identify the note.
    Note Text
    Specify the text of the note. There is no character limit for the field.
    Visible To Employee
    Optionally, select this check box to display the note to the employee on the employee contract.