Creating an employee contract for a single employee

  1. Select HR Administration > Contracts > Employment Contracts.
  2. Select and open the employment contract.
    Note: Employee contracts can only be created for employment contracts that are active, in Approved status, and have an end date that is in the future.
  3. On the Employee Contracts tab, click Create.
  4. Specify this information:
    Employment ID
    Specify the employment ID of the employee you are creating the contract for.
    Work Assignment
    Optionally, specify a work assignment for the employee contract.
    Status
    Optionally, select a status for the employee contract. If you do not select a status, then the status Ready For Review is used.
    Note: Employee contracts that are in Draft status are not visible to the employee. Selecting any status other than Draft makes the employee contract visible to the employee upon creation.
    Active
    Employee contracts are created as active unless this check box is cleared. If the Active check box is cleared, the employee contract is created as inactive.

    The begin date must be in the past and the end date must be in the future.

    Begin
    Optionally, specify a date for the employee contract to begin. If this field is left blank, then the begin date from the employment contract is used.
    End
    Optionally, specify a date for the employee contract to end. If this field is left blank, then the end date from the employment contract is used.
    Contract Pay Begin
    Optionally, specify the date when contract pay starts for the employee. If no date is specified, the Employee Contract Begin Date is used.

    The Contract Pay Begin field is visible only when Use Contract Pay is enabled on the employment contract.

    Contract Pay End
    Optionally, specify the date when contract pay stops for the employee. If you leave the field blank, the Employee Contract End Date is used.

    The Contract Pay End field is visible only when Use Contract Pay is enabled on the employment contract.

    Signature
    If you selected Accepted or Rejected in the Status field, then you must select a signature option. Select Automatic to use the System Generated text as the signature. Select Signature to specify text to use as the signature. The signature is displayed in the Acknowledgement field on the employee contract.
    Date Signed
    If you selected Accepted or Rejected in the Status field, then you must verify or specify the date that the contract was signed on. If you do not change the date in this field, the current date is used as the date signed. The signature is displayed in the Date Acknowledged field on the employee contract.
    Pay Rule
    If you selected the Use Contract Pay check box on the employment contract, then specify a pay rule to use for contract pay.
  5. Click Submit.