Email templates, rules, and notifications

Employment contract administrators can create email templates and send email notifications based on those templates for a variety of reasons. Email notifications can be used to inform employees, managers, or other users of the status of the employee contract and to alert them to actions they must complete. As a contract administrator, you can access standard email templates through delivered employment contract content. Administrators can also send a single email notification without using a template.

You can create rules that control when email notifications are sent. Default email automation rules can be created to apply to all employment contracts within a single HR organization. Email automation rules can also be created for a specific employment contract to override the default rules set for the HR organization. Automated emails are sent based on the status of the employment contract.

When employee contract records are consolidated, email notifications are sent only for the employee contract that are marked MAIN. The notification includes a link to the employee contracts list, where only the MAIN contract can be viewed, accepted, or rejected by the employee. Employees can't view or accept SUPPORTING contracts.