Changing the status of an employee contract

If employee contract consolidation is enabled, the Change Status option is available only for employee contract records that are marked NONE or MAIN.

When a status change is applied to a MAIN employee contract record, all associated active SUPPORTING records are updated with the same status.

If the status is changed to Ended or Expired, both MAIN and SUPPORTING employee contract records are inactivated.

  1. Select Contracts > Employment Contracts.
  2. Select and open the employment contract record, then select and open the employee contract to change the status of.
  3. Click More Actions > Change Status.
    Note: The Change Status action is available only if the selected employee contract has a status of Draft, Ready for Review, Contract Sent, In Progress, Rejected, or Pay Enabled.
  4. Specify this information:
    Status
    Select the status to change the employee contract to. See Employee contract statuses
    Signature
    If you selected Accepted in the Status field, then you must select a signature option. Select Automatic to use the text "System Generated" as the signature. Select Signature to specify text to use as the signature. The signature is displayed in the Acknowledgement field on the employee contract.
    Date Signed
    If you selected Accepted in the Status field, then you must verify or specify the date that the contract was signed on. If you do not change the date in this field, the current date is used as the date signed. The signature is displayed in the Date Acknowledged field on the employee contract.
    Status Comment
    Optionally, specify a comment related to the status change.
  5. Click Submit.