Concepts related to employee contract consolidation

When employee contract consolidation is enabled, work assignment-specific employee contract records are grouped under a single primary contract. The Consolidation Level defines how each employee contract record is managed and displayed within the consolidated contract structure.

Consolidation Level for employee contracts

The Consolidation Level is assigned to each employee contract record and controls visibility, editability, and workflow actions.

This list shows the levels of consolidation for employee contracts:
  • NONE: Assigned when consolidation is not enabled, or when only one active employee contract record exists for an employee under an employment contract. The record is visible and editable, and employees can accept or reject the record.
  • MAIN: Assigned to the contract for the employee’s Primary Work Assignment, or to the contract with the lowest sequence number if no primary assignment exists. The MAIN contract is visible and editable. The MAIN employee contract includes the consolidated contract document, notes and attachments, and is visible to the employee. Actions performed on the MAIN contract such as status changes or acknowledgements, cascade to all SUPPORTING contracts.
  • SUPPORTING: Assigned to additional active contracts under the same employment contract. SUPPORTING contracts are not visible to employees and cannot be edited or acknowledged.

Workflow for consolidated employee contracts

The Consolidation Level is assigned to an employee contract record upon creation of that record.

Employees interact only with contracts marked as NONE or MAIN, which they can view, accept or reject, and acknowledge. Actions performed on the MAIN contract such as acceptance, rejection, status changes, and document updates, are applied to all related SUPPORTING contracts to maintain consistency across records.

SUPPORTING contracts are not visible to employees and can’t be edited directly.

HR administrators can view all contract records, but acknowledgment actions are limited to contracts marked as NONE and MAIN. When an administrator accepts the MAIN contract on behalf of an employee, both MAIN and SUPPORTING contracts are updated to Accepted.