Rehiring resources

Specify the information that is required to your organization. You must first configure the fields to your organization.

See Infor HR Talent User and Administration Library (Cloud and On-premises) and select Administrator > HR Talent Setup and Administration.

Some fields are country-specific.

  1. Select Requisitions.
  2. From a job list, select a requisition.
  3. Click the All tab.
  4. Right-click a candidate and select Rehire.
  5. On the Rehire Information tab, specify this information:
      • Effective Date
      • Reason
      • Replacing Resource
      • Employment ID
    2. In the Name section, add or update the name information of the candidate from an existing record. Specify this information:
      • Title
      • First Name
      • Middle Name
      • Last Name
      • Suffix
      • Professional Designation
      • Preferred First Name
      • Preferred Last Name
    3. In the General section, add or update the general information of the candidate from an existing record. Specify this information:
      • Home Country
      • Birth Country
      • Birth City
      • Relationship To Organization
      • Relationship Status
      • Work Type
      • Working Remotely
    4. In the Hire Source section, add or update the hire source information of the resource from an existing record. Specify this information:
      • Source
      • Specific Source
      • Referring Source
    5. In the Personal Information section, add or update the personal information of the resource from an existing record. Specify this information:
      • Gender
      • Ethnicity
      • Hispanic or Latino Origin
      • Race
      • Disability Type
      • Disability Severity
      • Nationality
      • Nationality Country
      • Veteran Code
      • Protected Veteran Status
      • Religion
      • Marital Status
      • Birthdate
      • Point Of Origin
    6. In the Dates section, update the rehiring date information of the candidate from an existing record. Specify this information:
      • Start Date
      • Adjusted Start Date
      • First Date Worked
      • Anniversary
      • Seniority
    7. In the Separation Information section, add or update the termination information of the resource to rehire from an existing record. Specify this information:
      • Termination
      • Last Date Worked
      • Last Date Paid
    8. In the Other Amounts section, add or update up to five sets of other compensation amounts and up to five currencies of other compensation amounts of the candidate from an existing record.
    9. In the Contract (Legacy) section, add or update the contract information of the candidate to rehire that is associated with a new position. Specify this information:
      • Reason For Contract
      • Contract Type
      • Contract Template
      • Contract Number
      • Begin Date
      • Duration
      • End Date
      • Contracted Time
      • Contractual FTE
      • Renewal Notification Date
      • Renewal Date
    10. In the Address section, add or update the complete address of the resource to rehire from an existing record. Specify this information:
      • Country
      • Street Address
      • City
      • State/Province
      • Zip Code
      • Region
      • County/District
    11. In the Primary Contact Information section, add or update the contact information of the candidate to rehire from an existing record. Specify this information:
      Home, Alternate, and Mobile Phone,
      Specify the candidate's full home, alternate, and mobile phone numbers including the country code. Optionally, specify the extension number of the home, alternate, and mobile phone numbers of the resource.

      If the home, alternate, or mobile phone number is the preferred phone number of the candidate, then select the Preferred check box. If the home, alternate, or mobile phone number is used as the work phone number of the candidate, then select the Use As Work check box.

      Email Address
      Specify the email address of the candidate.

      If the email address is the preferred email address of the candidate, then select the Preferred Email Contact check box. If the email address is used as the work email address of the candidate, then select the Used As Work Email check box.

    12. Optionally, add the secondary address of the candidate to rehire in the Secondary Address section. Specify this information:
      • Country
      • Street Address
      • City
      • State/Province
      • Zip Code
      • Region
      • County/District
    13. Optionally, add the secondary home phone number and secondary email address of the candidate to rehire in the Secondary Contact Information section. Specify this information:
      • Home Phone
      • Alternate Email Address
    14. In the Benefit Enrollment section, add or update the benefit information of the resource from an existing record. Specify this information:
      • Enrollment Event
      • Event Date
    15. In the Qualification Grace Period section, add or update the period to obtain a required qualification of the candidate to rehire from an existing record. Specify this information:
      Grace Period
      Select a grace period of the candidate's credential.
      Grace Period End Date
      Specify the end date of the grace period for obtaining the credential of the candidate.
      Credential
      Select the type of credential that the candidate must obtain at the end of the grace period.
      Comments
      Optionally, provide comments that are related to the credential of the candidate.
    16. In the Comments section, provide any other information in support of your rehire request.
  6. Click the Work Information tab and update the work information of the external candidate to rehire:
    1. In the Work Assignment section, specify the new work assignment information of the candidate:
      Work Assignment Option
      To replace the current primary work assignment of the candidate, select Update First Work Assignment. To add a new work assignment to the current work assignment of the candidate, select Create New Work Assignment.

      When you select Create New Work Assignment, the new assignment is automatically added as the primary work assignment of the candidate.

      Assignment Expiration
      Select the expiration date of the work assignment of the candidate.
      Assignment Type
      Select the assignment type of the candidate:
      • Permanent
      • Temporary
      Note: If position budgets are used in your organization, then the work assignment in budget counts is determined in the Headcount field on the assignment type. If the Headcount field is Excluded, then the work assignment is not included in budget counts. If the Headcount field is blank or set to Included, then the work assignment is included in the budget counts.
      Position
      Select the new position of the candidate.

      The primary work assignment of the candidate is defined in this required field. If you select an existing position, then all fields that are related to the position of the candidate are used automatically.

      Job
      Select the new job of the candidate.

      If you select the new position of the candidate in the Position field, then the default job of the position is displayed.

      Professional Category
      Optionally, select the professional category to which the candidate belongs.
      Organization Unit
      Select the organization unit to which the candidate belongs.

      When this field is not used in an existing position, a message is displayed to inform that you must select the organization unit.

      Legal Entity
      Select the legal entity of an organization to which the candidate belongs.
      Legal Establishment
      Select the legal establishment of an organization to which the candidate to hire belongs.
      Company
      Select a company to an expense account.

      If your organization is configured to use Chart of Accounts, then this field is displayed. This field is used to interface expenses and activities to Infor Financials & Supply Management.

      Accounting Unit
      Select an accounting unit to an expense account.

      This field is used to interface expenses and activities to Infor Financials & Supply Management.

      Account
      Optionally, select an account to an expense account.

      This field is used to interface expenses and activities to Infor Financials & Supply Management.

      Activity
      Optionally, select an activity to an expense account.
      Account Category
      Optionally, select an account category to an expense account.
      Location
      Select the location where the candidate to rehire works.

      If you select the new position of the resource in the Position field, then the default location of the position is displayed.

      Holiday Schedule Override
      Select the applicable holiday schedule to the work contract of the candidate.

      Holiday schedule override is different to each country.

      Preferred Job Title
      Specify the preferred job title that is different from the position description.

      If you select the new position of the candidate in the Position field, then the default preferred job title of the position is displayed.

      Work Schedule
      Optionally, select a work schedule for the candidate.
      Shift
      Select the shift number of the candidate that is assigned to a specific shift.
      Standard Hours
      Specify the standard hours that the candidate must complete in a shift.
      Union
      Optionally, select the union of the candidate.
      Bargaining Unit
      Optionally, select the bargaining unit of the candidate.
    2. In the Manager Information section, specify the manager information of the new work assignment of the candidate. Specify this information:
      • Direct Manager
      • Dotted-Line Manager
      • Is A Manager
    3. In the Trial And Notice Periods section, specify the trial and notice period of the new work assignment of the candidate to rehire. Specify this information:
      • Trial Period
      • Trial Period End Date Override
      • Notice Period During Trial Period
      • Notice Period After Trial Period
    4. Specify the payroll and compensation information that is related to the new work assignment of the candidate for these sections:
      • Payroll
      • Compensation
      • Compensation Analysis
      • Other Pay Rates

      Previous pay rates are not automatically populated because prior compensation data is not retained during rehire requests. Recruiters can enter the Other Pay Rates as needed.

      When the rehire request is approved and becomes effective, the entered Other Pay Rates are created for the employee.

      See the information about specifying payroll information in the Infor HR Talent Resources Setup and Administration Guide.

      If the pay rate that is specified in the Compensation section is outside the minimum or maximum pay range that an administrator defines for a salary structure and salary structure grade, a message is displayed. Click Cancel to change the pay rate.

    5. In the Grant Management field, specify the compensation information that is provided by a grant of the candidate:
      Labor Distribution
      Select this check box to define that the work assignment is subject to labor distribution.
      Salary Encumbrance
      Select this check box to define that the work assignment is subject to salary encumbrance.
      Encumbrance Fringe Rate
      Specify the encumbrance fringe rate.
      Fringe Encumbrance Account Category
      Specify the account category to which the fringe encumbrance amounts are posted.
      Company
      Specify the GL company to which the Grant Management transactions are posted.
      Fringe Encumbrance Account
      Select the GL account to which fringe encumbrance amounts are posted.
      Effort Reporting
      Select this check box to define that the resource is subject to effort reporting.
      Effort Currency
      If you select the Effort Reporting check box, then select this check box.
      Primary Company
      Specify the primary company for effort reporting.
      Certifier
      Select the primary certifier for effort reporting.
      Secondary Company
      Specify the primary company for effort reporting.
      Certifier
      Select the secondary certifier for effort reporting.
  7. Click the Bank Account tab and specify the resource's bank account details:
    • Country/jurisdiction
    • Account name
    • Routing number
    • Account number
    • Payment description
    • Account type
    • Deposit type
    Before Bank Account is displayed, you must switch on Include In Hire and Rehire actions. To select the account type and deposit type, you must switch on Partial Direct Deposit.

    See information about setting up bank details in Infor HR Talent HR Payroll Setup and Administration Guide.

  8. Click the Provisioning tab and add users to the system.
    See the information about user provisioning in Infor HR Talent Setup and Administration Guide.
  9. Click the Other Payroll tab and configure the India payroll, Middle East payroll, and pay elements in your organization.
    See the information about payroll component configuration and pay elements in Infor HR Talent Setup and Administration Guide.
  10. Click the Attachments tab and attach supporting documents that is related to a candidate rehire request:
    Type Of Attachment
    Select the type of the candidate's document to attach.
    File
    Click the Browse icon to attach a document.
  11. Click Submit.

    If the approval for rehire requests are not modified by your organization, then the rehire request is approved immediately.

    If you select Update First Work Assignment, then the previous primary assignment of the resource is replaced with the work assignment that you create in the Work Assignment section.

    If you select Create New Work Assignment, then the work assignment you create is added to the existing work assignment of the resource as the new primary work assignment.