Modifying an employee contract using an addendum

  1. Select HR Administration > Contracts > Employment Contracts.
  2. Open an employment contract that is in Approved status:
    1. Select an employment contract.
    2. Click Open.
  3. On the Employee Contracts tab, select and open an employee contract.
  4. In the More Actions menu, select Modify Contract.
  5. Select Addendum in the Modification Type field, then click Submit.
  6. These fields can be added:
    Contracted Time
    Optionally, specify the contracted time for the employee contract.
    Rehire Waiting Period
    Optionally, specify the time that must pass before an employee can be rehired. Specify a value and select a unit of time.
    Note: The Rehire Waiting Period field is for informational purposes only and does not prevent an employee from being rehired.
    Template
    Optionally, specify a template. See Attaching templates to employment contracts.
    Section
    Optionally, specify a section to add to the employee contract. The employee contract must have a template to add a section to. See Creating an employment contract section.
    Accept By Date
    Optionally, specify the date by which the employee must accept the contract.
  7. Click Save.
  8. In the More Actions menu, select Submit Contract Modifications.
  9. Specify this information:
    Status of Employee Contracts Upon Submission
    Select the status to assign to employee contracts after you submit the addendum, or select an option to leave the employee contract status unchanged. If you assign a status of Ready for Review, Contract Sent, or In Progress, employees who previously acknowledged their contracts might need to acknowledge them again.
    Signature
    If you selected Accepted in the Status of Employee Contracts Upon Submission field, then you must select a signature option. Select Automatic to use the text "System Generated" as the signature. Select Signature to specify text to use as the signature. The signature is displayed in the Acknowledgement field on the employee contract.
    Date Signed
    If you selected Accepted in the Status of Employee Contracts Upon Submission field, then you must verify or specify the date that the contract was signed on. If you do not change the date in this field, the current date is used as the date signed. The signature is displayed in the Date Acknowledged field on the employee contract.
    Send Email Notification
    Optionally, select this check box to send an email notification. If you select this check box, then you must specify an active email template to use for the email.
    Pay Rule
    If you selected the Use Contract Pay check box on the employment contract, then specify a pay rule to use for contract pay. This pay rule is used on employee contracts that do not have a pay rule already specified.
  10. Click Submit.
    Note: You cannot submit modifications to an employee contract if contract pay time records remain open. You must process all contract pay time records before submitting the modification.

    If employee contract consolidation is enabled, you can modify only employee contract records with a status of NONE or MAIN. Changes made to a MAIN employee contract also apply to related SUPPORTING records.