Modifying employment contracts using an addendum

  1. Select HR Administration > Contracts > Employment Contracts.
  2. Open an employment contract that is in Approved status:
    1. Select an employment contract.
    2. Click Open.
  3. In the More Actions menu, select Modify Contract.
  4. Select Addendum in the Modification Type field, then click Submit.
  5. These fields can be added:
    Category
    Optionally, specify a contract category. See Contract categories.
    Reason
    Optionally, specify a contract reason. See Contract reasons.
    Rehire Waiting Period
    Optionally, specify the time that must pass before an employee can be rehired. Specify a value and select a unit of time.
    Note: The Rehire Waiting Period field is for informational purposes only and does not prevent an employee from being rehired.
    Contracted Time
    Optionally, specify the contractual work time. For example, the contracted time could be 7 Hours Daily, 3 Days Weekly, 3 Weeks Monthly, or 9 Months Annually.
    Template
    Optionally, specify a template. See Attaching templates to employment contracts.
    Section
    Optionally, specify a section. The employment contract must have a template to add a section to. See Creating an employment contract section.
    Accept By Date
    Optionally, specify the date that employees must accept the contract by.
  6. Click Save.
  7. In the More Actions menu, select Submit Contract Modifications and then specify this information:
    Status of Employee Contracts Upon Submission
    Select the status to assign to employee contracts after you submit the addendum, or select an option to leave the employee contract status unchanged. If you assign a status of Ready for Review, Contract Sent, or In Progress, employees who previously acknowledged their contracts might need to acknowledge them again.
    Signature
    If you selected Accepted in the Status of Employee Contracts Upon Submission field, then you must select a signature option. Select Automatic to use the text "System Generated" as the signature. Select Signature to specify text to use as the signature. The signature is displayed in the Acknowledgement field on the employee contract.
    Date Signed
    If you selected Accepted in the Status of Employee Contracts Upon Submission field, then you must verify or specify the date that the contract was signed on. If you do not change the date in this field, the current date is used as the date signed. The signature is displayed in the Date Acknowledged field on the employee contract.
    Send Email Notification
    Optionally, select this check box to send an email notification. If you select this check box, then you must specify an active email template to use for the email.
    Contract Pay Rule
    This field is available only when the Use Contract Pay check box is selected on the employment contract.

    Optionally, specify the pay rule to use for employee contracts that do not have a base pay assignment. When you submit the modification and the selected status is Accepted, the system uses the pay rule to create contract pay details for eligible employee contracts.

    If you leave the Contract Pay Rule field blank, the system uses the pay rule defined on the employment contract's Details tab. If no pay rule is defined, the system generates a warning and does not create contract pay details for affected employee contracts.

    The Contract Pay Rule field does not affect employee contracts that already have a base pay assignment.

  8. Click Submit.
    Note: You cannot submit modifications if contract pay time records remain open. You must process all contract pay time records before submitting the modification.

    An addendum added to the employment contract does not affect employee contracts that have been individually modified.

    To determine whether an employee contract has been individually modified, review the Contract Modified column on the Employee Contracts tab of the employment contract.