Emailing job offers to candidates

You must create the offer letter before you email the job offer to a candidate.

See Creation of offer letter as a recruiter.

You can view a list of all offer letters that you create in Hiring Process > Quick Links > Attachments.

After you email the job offer to the candidate, the status of the offer is changed to Extended and these documents are created:

  • A Sent correspondence record on the Correspondence tab.

    See Viewing job offers that are sent to candidates.

  • An email with a link to Candidate Space, where the external candidates can accept or reject the job offer.

    External candidates are required to log in to the Candidate space.

  • An email and a notification with a URL to the Talent Acquisition form where the internal candidates can accept or reject the offer.

    The notification title is the subject that is specified on the email.

  1. Click Requisitions.
  2. In the job list, select a job requisition.
  3. Click All.
  4. Double-click a job application.
  5. Click Hiring Process.
  6. In the Quick Links pane, click Attachments.
  7. Select an offer letter.
  8. Click Send Email.
  9. Optionally, select an email template for an offer letter.
    To add the URL of the job offer, you must select an email template with an Offer category and select. The candidate and the recruiter's email addresses are specified automatically.
  10. Select the Request Offer Review check box, in the Include A Link (Optional) pane, to add the job offer's URL in the email.
    The Request Offer Review check box is available only if you select an email template with a {Link} text variable in the email body and the status of the offer is Created.

    If you select this check box, then the candidate can append signature and acceptance date to the offer letter after the text of the Signature Paragraph. The offer letter that you create for the job application is also attached in the email.

  11. Review and update the email's body.
  12. Click Save.
  13. Click Send.