Recording attendance for sessions
Prerequisites include that attendance records have been created and the learning manager has received attendance reports from the instructor.
- Select Learning and Development > Registration And Completion > Manage Registrations.
- Select a session.
- Select Confirmed.
- Select one or more attendees.
- Right-click and select Create Resource Attendance Records.
- Double-click an attendee.
- Click Attendance.
- Select one or more records.
- Right-click and select Update.
- Specify this information::
Note: If you did not have class hours defined on the session classes, you must specify hours for all participants, not just exception hours.
-
For resources that attended normally, no action is required if the hours that are carried over from the class are correct.
-
If you must make global changes to all participation records for the session or to all participation records for an attendance date, in the Sessions section, right-click the session and click Actions > Update All Attendance, or on the Attendance Dates form, select the attendance date, and select Actions > Update All Attendance.
-
For participants who attended a class partially or did not attend at all, specify this information directly in these columns and click Save, or open each record individually, specify the information, and click Save.
- Hours Attended
-
Specify the actual hours attended.
- Absence
-
Select Excused or Unexcused.
- Absence Reason
-
Select the reason for the absence.
- Comment
-
Optionally, specify a comment.
Note: You must open the record to specify a comment.
-
- After you have specified all of the exception time for an entire session for an attendance date, you can validate the attendance records that you have verified. Validated records are flagged with a green alert.