Rehiring resources
Specify the information that is required to your organization. You must first configure the fields to your organization.
See the information about configurable fields and configuring features for organizations in Infor HR Talent Setup and Administration Guide.
A red asterisk is displayed in the required fields and on the required tabs.
Some fields are country-specific.
- Sign in as a recruiter
- From the homepage, click Requisitions.
- From a job list, select a requisition.
- Click All.
- Right-click a candidate and select Rehire.
-
On the Rehire Information tab in the Request
To Rehire A Resource window, specify the rehire information of
the candidate to rehire:
- Specify these details for the main header:
- Effective Date
- Reason
- Replacing Resource
- Employment ID
- In the Name
header, add or update the name information of the candidate from an
existing record. Specify this information:
- Title
- First Name
- Middle Name
- Last Name
- Suffix
- Professional Designation
- Preferred First Name
- Preferred Last Name
- In the General
header, add or update the general information of the candidate from an
existing record. Specify this information:
- Home Country
- Birth Country
- Birth City
- Relationship To Organization
- Relationship Status
- Work Type
- Working Remotely
- In the Hire
Source header, add or update the hire source information
of the resource from an existing record. Specify this information:
- Source
- Specific Source
- Referring Source
- In the Personal
Information header, add or update the personal
information of the resource from an existing record. Specify this
information:
- Gender
- Ethnicity
- Hispanic or Latino Origin
- Race
- Disability Type
- Disability Severity
- Nationality
- Nationality Country
- Veteran Code
- Protected Veteran Status
- Religion
- Marital Status
- Birthdate
- Point Of Origin
- In the Dates
header, update the rehiring date information of the candidate from an
existing record. Specify this information:
- Start Date
- Adjusted Start Date
- First Date Worked
- Anniversary
- Seniority
- In the Separation
Information header, add or update the termination
information of the resource to rehire from an existing record. Specify
this information:
- Termination
- Last Date Worked
- Last Date Paid
- In the Other Amounts header, add or update up to five sets of other compensation amounts and up to five currencies of other compensation amounts of the candidate from an existing record.
- In the Contract
(Legacy) header, add or update the contract information
of the candidate to rehire that is associated with a new position.
Specify this information:
- Reason For Contract
- Contract Type
- Contract Template
- Contract Number
- Begin Date
- Duration
- End Date
- Contracted Time
- Contractual FTE
- Renewal Notification Date
- Renewal Date
- In the Address header, add or update the complete
address of the resource to rehire from an existing record. Specify this
information:
- Country
- Street Address
- City
- State/Province
- Zip Code
- Region
- County/District
- In the Primary Contact Information header, add or
update the contact information of the candidate to rehire from an
existing record. Specify this information:
- Home, Alternate, and Mobile Phone,
- Specify the candidate's full home,
alternate, and mobile phone numbers including the country
code. Optionally, specify the extension number of the home,
alternate, and mobile phone numbers of the resource.
If the home, alternate, or mobile phone number is the preferred phone number of the candidate, then select the Preferred check box. If the home, alternate, or mobile phone number is used as the work phone number of the candidate, then select the Use As Work check box.
- Email Address
- Specify the email address of the
candidate.
If the email address is the preferred email address of the candidate, then select the Preferred Email Contact check box. If the email address is used as the work email address of the candidate, then select the Used As Work Email check box.
- Optionally, add the secondary address of the candidate to rehire in the
Secondary
Address header. Specify this information:
- Country
- Street Address
- City
- State/Province
- Zip Code
- Region
- County/District
- Optionally, add the secondary home phone number and secondary email
address of the candidate to rehire in the Secondary Contact Information header.
Specify this information:
- Home Phone
- Alternate Email Address
- In the Benefit
Enrollment header, add or update the benefit information
of the resource from an existing record. Specify this information:
- Enrollment Event
- Event Date
- In the Qualification Grace Period header, add or
update the period to obtain a required qualification of the candidate to
rehire from an existing record. Specify this information:
- Grace Period
- Select a grace period of the candidate's credential.
- Grace Period End Date
- Specify the end date of the grace period for obtaining the credential of the candidate.
- Credential
- Select the type of credential that the candidate must obtain at the end of the grace period.
- Comments
- Optionally, provide comments that are related to the credential of the candidate.
- In the Comments header, provide any other information in support of your rehire request.
- Specify these details for the main header:
-
Click the Work
Information tab and update the work information of the external
candidate to rehire:
- In the Work
Assignment header, specify the new work assignment
information of the candidate:
- Work Assignment Option
- To replace the current primary work assignment of the candidate, select
Update First Work Assignment. To
add a new work assignment to the current work assignment of
the candidate, select Create New Work
Assignment.
When you select Create New Work Assignment, the new assignment is automatically added as the primary work assignment of the candidate.
- Assignment Expiration
- Select the expiration date of the work assignment of the candidate.
- Assignment Type
- Select the assignment type of the candidate:
- Permanent
- Temporary
Note: If position budgets are used in your organization, then the work assignment in budget counts is determined in the Headcount field on the assignment type. If the Headcount field is Excluded, then the work assignment is not included in budget counts. If the Headcount field is blank or set to Included, then the work assignment is included in the budget counts. - Position
- Select the new position of the
candidate.
The primary work assignment of the candidate is defined in this required field. If you select an existing position, then all fields that are related to the position of the candidate are used automatically.
- Job
- Select the new job of the
candidate.
If you select the new position of the candidate in the Position field, then the default job of the position is displayed.
- Professional Category
- Optionally, select the professional category to which the candidate belongs.
- Organization Unit
- Select the organization unit to
which the candidate belongs.
When this field is not used in an existing position, a message is displayed to inform that you must select the organization unit.
- Legal Entity
- Select the legal entity of an organization to which the candidate belongs.
- Legal Establishment
- Select the legal establishment of an organization to which the candidate to hire belongs.
- Company
- Select a company to an expense
account.
If your organization is configured to use Chart of Accounts, then this field is displayed. This field is used to interface expenses and activities to Infor Financials and Supply Management.
- Accounting Unit
- Select an accounting unit to an expense
account.
This field is used to interface expenses and activities to Infor Financials and Supply Management.
- Account
- Optionally, select an account to an expense
account.
This field is used to interface expenses and activities to Infor Financials and Supply Management.
- Activity
- Optionally, select an activity to an expense account.
- Account Category
- Optionally, select an account category to an expense account.
- Location
- Select the location where the
candidate to rehire works.
If you select the new position of the resource in the Position field, then the default location of the position is displayed.
- Holiday Schedule Override
- Select the applicable holiday schedule to the work
contract of the candidate.
Holiday schedule override is different to each country.
- Preferred Job Title
- Specify the preferred job title
that is different from the position description.
If you select the new position of the candidate in the Position field, then the default preferred job title of the position is displayed.
- Work Schedule
- Optionally, select a work schedule for the candidate.
- Shift
- Select the shift number of the candidate that is assigned to a specific shift.
- Standard Hours
- Specify the standard hours that the candidate must complete in a shift.
- Union
- Optionally, select the union of the candidate.
- Bargaining Unit
- Optionally, select the bargaining unit of the candidate.
- In the Manager Information header, specify the
manager information of the new work assignment of the candidate. Specify
this information:
- Direct Manager
- Dotted-Line Manager
- Is A Manager
- In the Trial And Notice
Periods header, specify the trial and notice period of
the new work assignment of the candidate to rehire. Specify this
information:
- Trial Period
- Trial Period End Date Override
- Notice Period During Trial Period
- Notice Period After Trial Period
- Specify the payroll and compensation information that is related to the new work
assignment of the candidate for these headers:
- Payroll
- Compensation
- Compensation Analysis
See the information about specifying payroll information in Infor HR Talent Resources Setup and Administration Guide.
If the pay rate that is specified in the Compensation header is outside the minimum or maximum pay range that an administrator defines for a salary structure and salary structure grade, a message is displayed. Click Cancel to change the pay rate.
- In the Grant Management field, specify the
compensation information that is provided by a grant of the
candidate:
- Labor Distribution
- Select this check box to define that the work assignment is subject to labor distribution.
- Salary Encumbrance
- Select this check box to define that the work assignment is subject to salary encumbrance.
- Encumbrance Fringe Rate
- Specify the encumbrance fringe rate.
- Fringe Encumbrance Account Category
- Specify the account category to which the fringe encumbrance amounts are posted.
- Company
- Specify the GL company to which the Grant Management transactions are posted.
- Fringe Encumbrance Account
- Select the GL account to which fringe encumbrance amounts are posted.
- Effort Reporting
- Select this check box to define that the resource is subject to effort reporting.
- Effort Currency
- If you select the Effort Reporting check box, then select this check box.
- Primary Company
- Specify the primary company for effort reporting.
- Certifier
- Select the primary certifier for effort reporting.
- Secondary Company
- Specify the primary company for effort reporting.
- Certifier
- Select the secondary certifier for effort reporting.
- In the Work
Assignment header, specify the new work assignment
information of the candidate:
-
Click the Provisioning tab and add
users to the system.
See the information about user provisioning in Infor HR Talent Setup and Administration Guide.
-
Click the Other Payroll tab and
configure the India payroll, Middle East payroll, and pay elements in your
organization.
See the information about payroll component configuration and pay elements in Infor HR Talent Setup and Administration Guide.
-
Click the Attachments tab and attach supporting documents that is related
to a candidate rehire request:
- Type Of Attachment
- Select the type of the candidate's document to attach.
- File
- Click the Browse icon to attach a document.
-
Click Submit.
If the approval for rehire requests are not modified by your organization, then the rehire request is approved immediately.
If you select Update First Work Assignment, then the previous primary assignment of the resource is replaced with the work assignment that you create in the Work Assignment header.
If you select Create New Work Assignment, then the work assignment you create is added to the existing work assignment of the resource as the new primary work assignment.