Hiring external candidates

Effective Date

Specify the effective date of the hire request.

Reason

Select a reason for submitting the hire request.

Replacing Resource

Select the resource to replace with a new candidate to hire.

Employment ID

Specify the employment ID number of the candidate.

Title

Specify the title of the candidate.

For example, specify Mr.

First Name

Specify the given name of the candidate.

Middle Name

Specify the middle name or middle initial of the candidate.

Last Name

Specify the family name of the candidate.

Suffix

Optionally, specify the suffix of the candidate.

For example, specify Jr.

Professional Designation

Optionally, specify the professional designation of the candidate.

For example, specify Doctor.

Preferred First Name

Specify the preferred first name of the candidate.

If you leave this field blank, then First Name is used.

Preferred Last Name

Specify the preferred last name of the candidate.

If you leave this field blank, then Last Name is used.

Home Country

Select the home country of the candidate that is different from the work assignment country.

Birth Country

Select the country where the candidate is born.

Birth City

Specify the city where the candidate is born.

Relationship To Organization

Select the relationship of the candidate to the organization.

Relationship Status

Select the candidate's relationship status.

Note: If the position budgets are used in your organization, then the work assignments that are included or excluded in the budget counts are determined in the Headcount field on the relationship status.

Work Type

Select the work type of the candidate.

Working Remotely

Select this check box to define that a candidate is working remotely.

For example, working from a home office.

Legacy Employment Number

Optionally, specify the previous employment ID of an existing employee to whom you are assigning a new employment ID.

For example, a candidate is rehired.

Source

Select the source where the candidate knows about the position.

For contracted resources, select a contractor source.

Specific Source

Optionally, select the specific source where the candidate knows about the position.

For example, select the name of the contracting vendor.

Referring Source

Optionally, specify the referring source to whom the resource knows about the position.

Identification Number

Select the country where the identification number of the candidate is applicable and specify the primary identification number of the resource.

Secondary Identification Number

Specify the secondary identification number of the candidate with a home country in India.

Issue Date

Specify the issue date of the candidate's identification number.

For example, specify 2/22/2023.

Expiration Date

Specify the expiration date of the candidate's identification number.

For example, specify 2/24/2023.

Type

Select the type of the candidate's identification number.

Issuing Authority

Specify the issuing authority of the candidate's identification number.

Document Number

Specify the document number of the candidate's identification number.

State

Specify the state of the candidate's identification number

ID Class

Specify the class of the candidate's identification number.

Expiration Date

Specify the expiration date of the candidate's document for the identification number.

Gender

Select the candidate's gender.

Uniform Size

Specify the candidate's uniform size.

Race

Select the applicable race of the candidate.

Disability Type

Optionally, select the disability category of the candidate.

Disability Severity

Specify the severity of the disability type for a candidate with India payroll.

Veteran Code

Select the veteran type of the candidate.

Protected Veteran Status

Select the veteran status of the candidate.

Nationality

Specify the nationality of the candidate.

This field is configurable by country.

Nationality Country

Select the country of the candidate's nationality.

This field is configurable by country.

Religion

Select the religion of the candidate.

Marital Status

Select the marital status of the candidate.

Birthdate

Select the birth date of the candidate.

Point Of Origin

Select the point of origin of a candidate who must travel for an organization.

Points of origins are created in the administrator setup.

See information about creating points of origin in Infor HR Talent Resources Setup and Administration Guide.

Start Date

Select the start date of the candidate.

Adjusted Start Date

Select a date that is not the same as the start date.

For example, the resource does not physically start on the start date, or starts on the start date but misses a few days then starts again.

First Date Worked

Specify the first date the candidate works for the organization.

Anniversary

Specify the anniversary date of the candidate in your organization.

Seniority

Specify the date on which to base seniority-based benefits.

Reason For Contract

Select the reason to create a contract.

Contract Type

Select the contract type.

Contract Template

Select the contract template to use.

Contract Number

Specify the contract number.

Begin Date

Specify the beginning date of the contract.

For example, specify 2/22/2023.

Duration

Specify the number and select the days, weeks, months, or years of the duration of the contract.

End Date

Specify the ending date of the contract.

For example, specify 2/24/2023.

Contracted Time

Select the work time of the resource on a contract.

Contracted time is the number of hours, weeks, and months per day, month, or year that the candidate is committed to work and the employer is committed to provide.

Contractual FTE

Specify the full time equivalent for the contractual position.

Renewal Notification Date

Specify the notification date for the renewal of the contract.

For example, specify 2/22/2023.

Renewal Date

Specify the renewal date of the contract.

For example, specify 2/24/2023.

• Country
• Street Address
• City
• State/Province
• Zip Code
• Region
• County/District

Home, Alternate, and Mobile Phone,

Specify the candidate's full home, alternate, and mobile phone numbers including the country code. Optionally, specify the extension number of the home, alternate, and mobile phone numbers of the resource.

If the home, alternate, or mobile phone number is the preferred phone number of the candidate, then select the Preferred check box. If the home, alternate, or mobile phone number is used as the work phone number of the candidate, then select the Use As Work check box.

Email Address

Specify the email address of the candidate.

If the email address is the preferred email address of the candidate, then select the Preferred Email Contact check box. If the email address is used as the work email address of the candidate, then select the Used As Work Email check box.

• Country
• Street Address
• City
• State/Province
• Zip Code
• Region
• County/District

• Home Phone
• Alternate Email Address

Enrollment Event

Specify the applicable enrollment event.

Event Date

Specify the event date for the enrollment event.

Grace Period

Select a grace period of the candidate's credential.

Grace Period End Date

Specify the end date of the grace period for obtaining the credential of the candidate.

Credential

Select the type of credential that the candidate must obtain at the end of the grace period.

Comments

Optionally, provide comments that are related to the credential of the candidate.

Assignment Expiration

Select the expiration date of the work assignment of the candidate.

Assignment Type

Select the assignment type of the candidate:

• Permanent
• Temporary

Note: If position budgets are used in your organization, then the work assignment in budget counts is determined in the Headcount field on the assignment type. If the Headcount field is set to Excluded, then the work assignment is not included in budget counts. If the Headcount field is blank or is set to Included, then the work assignment is included in the budget counts.

Position

Select the new position of the candidate.

The primary work assignment of the candidate is defined in this required field. If you select an existing position, then all fields that are related to the position of the candidate are used automatically.

Job

Select the new job of the candidate.

If you select the new position of the candidate in the Position field, then the default job of the position is displayed.

Organization Unit

Select the organization unit to which the candidate belongs.

When this field is not used in an existing position, a message is displayed to inform that you must select the organization unit.

Legal Entity

Select the legal entity of an organization to which the candidate belongs.

Legal Establishment

Select the legal establishment of an organization to which the candidate belongs.

Company

Select a company to an expense account.

If your organization is configured to use Chart of Accounts, then this field is displayed. This field is used to interface expenses and activities to Infor Financials and Supply Management.

Accounting Unit

Select an accounting unit to an expense account.

This field is used to interface expenses and activities to Infor Financials and Supply Management.

Account

Optionally, select an account to an expense account.

This field is used to interface expenses and activities to Infor Financials and Supply Management.

Activity

Optionally, select an activity to an expense account.

Account Category

Optionally, select an account category to an expense account.

Location

Select the location where the candidate works.

If you select the new position of the candidate in the Position field, then the default location of the position is displayed.

Holiday Schedule Override

Select the applicable holiday schedule to the work contract of the candidate.

Holiday schedule override is different to each country.

Preferred Job Title

Specify the preferred job title that is different from the position description.

If you select the new position of the candidate in the Position field, then the default preferred job title of the position is displayed.

Work Schedule

Optionally, select a work schedule for the candidate.

Shift

Select the shift number of the candidate that is assigned to a specific shift.

Standard Hours

Specify the standard hours that the candidate must complete in a shift.

Union

Optionally, select the union of the candidate.

Bargaining Unit

Optionally, select the bargaining unit of the candidate.

Direct Manager

Select the manager role whom the candidate reports directly.

When this field is not used in an existing position, a message is displayed to inform that you must select the direct manager.

Dotted-Line Manager

Optionally, select the manager role who supervises the candidate indirectly on the primary work assignment.

Is A Manager

If the candidate to hire is a manager, then select a manager role.

Trial Period

Optionally, select the appropriate trial period of the candidate's work assignment.

Trial Period End Date Override

Specify a date to override the system-calculated date of the candidate's work assignment.

The trial period end date is calculated by the system based on the type of date selected as the date when to start counting.

Notice Period During Trial Period

Optionally, select the notice period of termination during the trial period of the candidate's work assignment.

This field is country-specific.

Notice Period After Trial Period

Optionally, select the notice period of termination after completing the trial period of the new work assignment to the candidate.

This field is country-specific.

• Payroll
• Compensation
• Compensation Analysis
• Allowances
• Other Pay

See the information about specifying payroll information for US, Canada, and India hires in Infor HR Talent Resources Setup and Administration Guide.

If the pay rate that is specified in the Compensation header is outside the minimum or maximum pay range that an administrator defines for a salary structure and salary structure grade, a message is displayed. Click Cancel to change the pay rate.

Labor Distribution

Select this check box to define that the work assignment is subject to labor distribution.

Salary Encumbrance

Select this check box to define that the work assignment is subject to salary encumbrance.

Encumbrance Fringe Rate

Specify the encumbrance fringe rate.

Fringe Encumbrance Account Category

Specify the account category to which the fringe encumbrance amounts are posted.

Company

Specify the GL company to which the Grant Management transactions are posted.

Fringe Encumbrance Account

Select the GL account to which fringe encumbrance amounts are posted.

Effort Reporting

Select this check box to define that the candidate is subject to effort reporting.

Effort Currency

If you select the Effort Reporting check box, then select the effort currency to use.

Primary Company

Specify the primary company for effort reporting.

Certifier

Select the primary certifier for effort reporting.

Secondary Company

Specify the primary company for effort reporting.

Certifier

Select the secondary certifier for effort reporting.