Custom groups

Custom groups are also referred to as eligibility groups. They are used to identify groups of employees that can be processed together. For example, you can set up a group for all candidates or job applicants in a specific location. Custom groups are set up by an HR or recruiter administrator in Setup > Custom Groups.

You can use eligibility groups in Talent Acquisition to complete these tasks:
  • mass assign screening packages to job applications
  • send screening packages to third-party vendors
  • request screening packages from third-party vendors
  • send mass emails to candidates and job applicants
  • assign paragraphs in offer letters to specific groups of candidates

Candidates are the individuals in the recruiter's candidate pool, whether they have applied for a position or not. For candidates, eligibility groups must be defined with a with a business class of Candidate and a business subject of CandidateMassEmail. Job applicants are a subset of candidates and include only candidates that have applied for at least one position. For job applicants, eligibility groups must be defined with a with a business class of JobApplication and a business subject of JobApplicationMassEmail.

Screening custom groups for candidates must be defined with a business class of JobApplication and a business subject of HCMGroupScreening. Screening custom groups for resources must be defined with a business class of WorkAssignment and a business subject of HCMGroupScreening.