Requisition process overview

Requisitions drive the Talent Acquisition process from the point when a staffing requirement is identified to the point where a candidate is hired or a resource is transferred to fill the position.

A requisition is always tied to a position, which is in turn tied to a job. Jobs and positions are defined in Administrator > Setup. Before you can create a requisition, the administrator must perform the appropriate Infor HR Talent setup and Talent Acquisition setup. For more information on Infor HR Talent setup, see the Infor HR Talent User Guide. Talent Acquisition setup is described in this guide.

The following steps are typical.


Step	Description	Role	References
1	Create a Draft requisition (from scratch or by copying an existing requisition). The requisition may or may not include a list of approvers.	Hiring Manager	HR Talent Guide
1		Recruiter	Creating requisitions Creating a requisition from a copy
2	Request approval for own Draft requisition (hiring manager) or Approve own Draft requisition manually (recruiter, recruiter administrator)	Hiring Manager	HR Talent Guide
2		Recruiter	Requisition approval
3	Approve requisition in inbasket (Start > My Inbasket). Approvers receive a notification that lets them access the requisition in the inbasket or approvers access their inbasket directly. Approvers can review and approve or return the requisition. The requisition remains in Approval Requested status until the final approver approves. The requisition status then changes to Pending. Note: Administrators, approvers on the approval chain, and requesters can monitor the routing status of their request by opening the requisition and clicking the Approval Tracking link. These roles can take action or monitor requests that are awaiting approval. They can view a history and errors that are associated with requests.	If request comes from hiring manager for him/herself, any designated approvers in the order they are listed, then the recruiter. If request comes from hiring manager for another hiring manager, the hiring manager, any designated approvers in the order they are listed, then the recruiter. If request comes from recruiter, the hiring manager then any designated approvers in the order they are listed. Note: By default, recruiters and recruiter administrators approve their own requisitions manually. However, their security can be modified to use the Request Approval action.	Approving draft requisitions
4	Add a description and questions to requisition.	Recruiter	Adding a description to a job requisition
5	Add job boards. Note: Talent Acquisition supports internal, external, third-party, and Talemetry job boards.	Recruiter	Creating multiple job postings for a requisition with a job rule
6		Recruiter Post requisition to job boards (requisition status changes to Open)	Posting requisitions to job boards
7	Collect and triage applications for the requisition from all job boards. Screen out and disposition unsuitable candidates; possibly add external candidates to Talent Acquisition or submit applications on behalf of internal candidates.	Recruiter	Searching candidates in the candidate pool Reviewing and updating job applications Applying to positions for candidates Candidate screening
Post requisition to job boards (requisition status changes to Open) 8	Move suitable candidate to Hiring Manager Review process.	Recruiter	Moving job applications through the selection processes
9	Review candidates; disposition unsuitable candidates and move others to Qualify process.	Hiring manager	Manager User Guide
10	Perform qualifying tasks (references, interviews, background checks, assessments, and so on). Note: Some of these activities may span the next steps. For example, an offer can be extended subject to the candidate passing a background check or completing an assessment package.	Recruiter Hiring Manager (interviews)	Candidate interviews
11	Create an offer and optionally an employment contract and route for approval; send approved offer/employment contract to candidate	Recruiter (with input from Hiring manager and reviewers)	Defining and routing offers with legacy employment contracts
12	If external candidate accepts, hire. If former employee accepts, rehire. If internal candidate accepts, transfer or add work assignment. Note: Administrators, approvers on the approval chain, and requesters can monitor the routing status of their request by opening the requisition and clicking the Approval Tracking link. These roles can take action or monitor requests that are awaiting approval. They can view a history and errors that are associated with requests.	Recruiter	Infor HR Talent Setup and Administration Guide
13	Kick off on-boarding tasks.	Recruiter	Transition Management processes
14	When all positions for the requisition have been filled, close the requisition.	Recruiter	Changing the status of a requisition