Scheduling an interview from a job application

Note: 

Do not use this procedure for online interviews.

You can send a calendar invitation email to schedule an interview. Typically, the recruiter would be asked to set up an interview; however, the hiring manager can set up an interview.

After you complete the process that is described in this topic, you must create a meeting action.

See Creating a meeting from a job application.

  1. Confirm with the candidate the interview type, date, and time.
  2. Open the candidate's application.
    Note: 

    The Selection Process status for the candidate must be Qualify to schedule an interview.

  3. Access the Interviews tab and click Interviews > Create or on the application, click the Interviews action.
  4. On the Schedule Interview form, use the following guidelines to specify field values.
    Interview Type

    Select the interview type to be conducted, for example, by telephone, online, onsite, and so on.

    The recruiter administrator defines the interview types.

    Interview Date

    Specify the date of the interview.

    Interview Time

    Specify the time of the interview.

    Interviewer

    Select the interviewer.

    Location

    If applicable, select the interview location. The location is an organization's specific address.

    Interview Status

    You can select an interview status such as Scheduled. Statuses are defined by the recruiter administrator.

    Result

    This field will be filled after the interview is completed.

    Comments

    Specify comments about the interview.

  5. Click OK to send the email calendar invitation. This action creates an interview record on the Interview tab of the candidate job application. This action sends a calendar invite to the individuals that are specified in the To and From fields. If the individual that is specified in the To field declines the invitation, then a notification is sent to the individual that is specified in the From field indicating the invitation was declined.
  6. From the Correspondence tab, send a confirmation email to the candidate and other interested parties.
  7. After you complete the process that is described in this topic, you must create a meeting action.

    See Creating a meeting from a job application.

    See Sending emails that use a template.