Sending mass e-mails to a dynamic group of job applicants

Recruiters and recruiter administrators can send a mass e-mail to a groups applicants for a specific requisition. For example, you may want to reassure job applicants in Qualify status that their job applications are still being processed.

Mass e-mailing requires recruiter administrators to define e-mail templates that precisely address the specific subject of the e-mail.

To send a mass e-mail to candidates

  1. Access Recruiter > Requisitions.
  2. Right-click the requisition for which you want to send a mass e-mail and select Send Mass Email.
  3. Specify this information
    Email Template

    Required. Select the e-mail template that specifically addresses the e-mail you want to send.

    Caution: 

    Be sure that you select the right template. You will have no chance to review or edit the e-mail before sending it.

    Eligibility Group

    Required. Select the group of job applicants that will receive the e-mail. Mass e-mail eligibility groups must be defined by a recruiter administrator under Administrator > Setup > Custom Groups.

    Note: 

    The Business class of any custom group that is defined to be used in mass e-mails to job applicants must be JobApplication. The subject must be HCMJobApplicationMassEmail.

  4. Click OK.

    The e-mail is immediately sent to all job applicants that meet the criteria in the eligibility group.

  5. To check that the e-mail has been sent, open the Correspondence record of any job applicant that belongs to the eligibility group.