Automating job posting removal

Administrators can specify that job postings are removed from a requisition when a candidate enters a workflow step.

The functionality to remove postings automatically when a candidate enters a step is based on a combination of two fields:
  • Manage Filled Openings
  • Remove Postings Upon Entering
To remove postings automatically, the system must determine when the requisition is filled. A requisition is considered filled when the # Remaining on the requisition = 0.
The Manage Filled Openings field on the requisition determines when the # Filled field on the requisition is incremented:
  • If the Manage Filled Openings field is Offer Status, then the # Filled field increments when the offer status for the application is Accepted. If the offer status does not change to Accepted, then the # Filled will not increment and the # remaining does not reflect the change.
  • If the Manage Filled Openings field is Hire, then the # Filled field increments when the hire action is completed. If the hire action is initiated but has not been approved and completed successfully, then the # Filled does not increment, and the # remaining does not reflect the change.

The Remove Postings Upon Entering field on the requisition determines when the postings are automatically removed. When a candidate is moved into the workflow step that is indicated in the Remove Postings Upon Entering field, the system checks the # Remaining field on the requisitions. If the field is 0, then the postings are automatically removed. If the field is not 0, then the postings are not removed. The # Remaining field has to be zero before the candidate is moved into the Remove Postings Upon Entering field workflow step.

Example: The Manage Filled Openings field is set to Offer Status. The # of openings for this requisition is 1. When the Offer Status is changed to Accepted for the first application, the # Filled increments by one, resulting in # remaining =0. Then, when the application is moved to the Preboarding workflow step, the postings are removed because # remaining = 0 before the application was moved into the Preboarding step.

In this same example, if the Offer Status were never changed to Accepted, then the # remaining would not =0 and so on. Even if an application were moved to Preboarding step, then the postings would not be removed automatically.

See Creating a workflow.

See Configuring workflow details.