Actor Organization Unit security for Payroll

The ActorOrgUnitPayrollAdministrator_ST role and Processing Manager records can be used to access and manage employee data by organization unit for the Payroll module. TheActorOrgUnitPayrollAdministrator_ST role ensures that access to employee-related data is limited.

ActorOrgUnit security access only gives access to employees who have organization units on their work assignments that match the organization units that are assigned to the actor in ActorOrgUnit. Actors in this role can access and manage employee-related data in the module without seeing employee data outside of their organization unit access. ActorOrgUnit security is enforced on employee lists and actions that process employee data, with the exception of payroll cycle processing.

  • Processing Manager records must be set up for the ActorOrgUnitPayrollAdministrator_ST role to function within the application. Processing Manager records must be assigned to employees and actors for payment schedule, bank code, and legal entity.
  • The ActorOrgUnit Payroll Administrator must have access to all the employees, based on work assignment organization units, in the payment schedule. To verify this, run the Assess Employee Security For Actor action. Run this action before any pre-cycle payroll processing.

    See Assessing employee security for an actor.

  • ActorOrgUnit security is used when viewing employee data in lists.
  • ActorOrgUnit security is used when running employee pre-cycle actions.
  • ActorOrgUnit security is verified when running the Lock Payroll action. A message is displayed for any employee who is not within the actor’s ActorOrgUnit security access.

    See Assessing employee security for an actor.

  • ActorOrgUnit security is not used when running payroll cycle actions.
    • All payroll cycle actions process all employees in the payment schedule.
    • The ActorOrgUnitPayrollAdministrator_ST role only sees the output for the employees for whom they have security access.
    • If the warnings are not resolved, then the ActorOrgUnit Payroll Administrator must contact the Payroll Administrator to balance payroll.