Calculate Payments

Run the Calculate Payments process to complete the gross to net calculation. The Calculate Payments process performs these actions in HR Payroll:

Calculates all current status time records and, optionally, error status time records for the population that is selected
Calculates all one-time deductions in current status for employees with time records
Calculates all deductions and wages for all deductions that are valid according to the payment date and deduction cycle that is selected
Updates the payroll history files with the new payroll data and creates records with an open status
Creates a viewable list of all payroll data that is created
Creates a garnishment audit report showing the calculation of any garnishments and informational messages pertaining to the garnishments
Updates the status of the calculate payments column in the Payroll Cycle pane

Note: You can re-run the Calculate Payments action after correction errors occur in time records. Only the time records with errors are reprocessed.

Note: Only dates that fall into the current pay period are picked up in the Calculated Payouts process and have a record created on the Maintain Payouts page.

When you run the Calculate Payments action, you select the payment date to print on the payments that are given to employees. This payment date not only prints on the payments, but is also used for these other purposes:

To post cash and employee deduction accruals to the general ledger
To store payroll history for use in reporting of wages
To determine which one-time deductions to take in a pay cycle
Note: For HR Payroll to take the one-time deduction, the one-time deduction date must be less than or equal to the payment date.
To calculate MTD (month to date) and monthly limits on deductions
To verify which direct deposit distributions are valid for an employee