Using the Process Payroll Cycle action to print payments and close payroll

These actions are performed in Draft mode.

  1. Select Payroll Administrator > Cycle Processing > Payroll Cycle.
  2. Select the payment schedule and select Process Payroll Cycle from the Actions menu.
  3. On the Print Payments tab, specify this information:
    Print Payments

    Select this check box to print payments.

    When the Print Payments option is changed, the Run Option on Close Payroll is reset to Draft.

    Starting Check Number
    The default value is the next available check number.
    Starting Receipt Number
    If there are receipt numbers for direct deposits, the default value is the next available receipt number.
    Prenotify
    Select this check box to send a notification before making the payment.
    ACH Date
    If you select the Prenotify check box, you must specify an ACH date.
    Information 1
    Optionally, specify additional information.
    Information 2
    Optionally, specify additional information.
    Print Hourly Rate
    Select the print hourly rate.
  4. On the Draft Close tab, specify this information:
    Run Option
    The default value is Draft. Optionally, select a different run option.
    General Ledger Date
    Specify the general ledger date.
    Recreate Payroll Distributions
    Select this check box to recreate payroll distributions if payroll was run previously and payroll distributions exist.
    Percent Distribution
    Select the type of percent distribution. For example, Both.
    Percent Posted
    Specify a percentage posted. If you specify information in this field, do not specify a Previous Period Time Record Date.
    Previous Period Time Record Date
    Specify the date of the previous period time record.
    Previous Period Ledger Date
    Specify the date of the previous period ledger.
    Include Off Cycle Payments
    Select this check box to include off cycle payments.
  5. Click Submit.

    As the cycle progresses, the Payment Schedule status is changed. When Print Payments is in Complete status, you can access any newly created Payroll Checks and Print Payment Files.

    To finalize and close the cycle, you must select the Close Payroll action from the action menu.