Viewing imported records

Select Payroll Administrator > Regulatory Reporting > History Load > Import Records.

The displayed fields depend on the transaction type. Fields include Pay Units, Pay Rate, Shift, File and Case Numbers for Garnishments, and Financial Code Block.

Note: GL distributions are not created on imported records and reporting is limited.

Pay rate code

  • The pay rate code is added to the wage record on the import file. The wage record shows the wage amount, pay rate, and hours associated with the time record.
  • All pay code calculation types are enabled.
  • Pending imported payments shows the pending time record to be closed into history.
  • The Process Records action processes the wage record into pending imported payments.
Note: No calculation occurs on the time record based on the pay code calculation type. The system accepts what is specified on the import file and no calculation is completed.

Shift

  • Shift is a historical field on the payroll import.
  • The Shift field indicates an override on the time record.
  • Once processed, the associated time record shows that the shift has been overridden on pending imported payments.

Garnishment deductions

  • Garnishment deductions are found by case number and file number.
  • The import file shows the fields for garnishment deductions.
  • Garnishments are included in closed payments as history.
  • Pending imported payments do not show a calculation of disposable income or exempt wages.
  • Click the deduction record to view the deduction type.

Other type deductions

  • Other type deductions can have starts and stops.
  • Each start and stop of the deduction creates a new sequence number for that deduction record.

Overriding expense account

  • Finance dimensions are optional fields for the regulatory history import.
  • If a record requires a specific finance dimension, the full expense string can be populated on the import.
  • To change the default edits, specify the expense account fields on the import file.