Creating apportioned time records

Non-discretionary bonuses that are paid over multiple periods can be used to provide incentives to employees. Use these procedures to specify time records for a non-discretionary bonus that is paid over multiple periods.

Sign in as Payroll Administrator.
Select Time Record Processing > Apportioned Time Records.
On the Employee Apportioned Time tab, click Create.
Specify the employee ID, work assignment, pay code, and date range.
- The primary work assignment is the default, but you can specify a different work assignment.
- The pay code must be a Calculation type of Do Not Calculate.
- All employee time records are created using the specified values.
- The date range is used to determine the number of time records to be created. If any pay periods or work periods are missing within a range, no time records are created and an alert message is displayed.
Click Save.
Select apportioned time records for an employee or multiple employees.
Click Create Apportioned Time Records.
Specify this information:

Time Record Dates

Select Use Pay Period Dates or Use Work Period Dates. The last date of each period within the apportioned date range is used to define the time record date on the time records. Pay periods and work periods are determined by the payment schedule on the employee’s current work assignment.

Status

Select Batch, Future, or Current.

Batch Number

When an automatic batch number is enabled for the organization, you can leave this field blank. Otherwise, you must specify a batch number.

Delete Employee Apportioned Time Record

Select this check box for the employee apportioned time data to be deleted when the time record is created.
Click Submit.

Time records that are created with this process have a type of Apportioned Special Payout on the employee time record.

Time records can be processed by a Payroll Administrator on the Apportioned Time Records page or the Time Records page.