Setting up bank details

or

Select Payroll Administrators > Setup > Bank Details > Bank Details Setup.

Maximum Number of Accounts

Specify the maximum number of bank accounts that are allowed for each employee in the organization.

Partial Direct Deposit

Select this check box to enable partial direct deposits.

If the Enable Payroll Edits check box is selected or the employee is paid by HR Payroll, then less than 100% of total distributions are enabled.

Waive Receipt

Select this check box to waive direct deposit receipt numbers.

If the Enable Payroll Edits check box is selected or an employee is paid by HR Payroll, then the waive receipt is valid only on the default account.

Include In Hire And Rehire Actions

Select this check box to use the defaults for employee bank details for newly hired or rehired resources.

Show Account Name On Bank Account Information

Select this check box to show the account name when bank details are added, such as routing number, IBAN, SWIFT/BIC, or account number. The account name is the first and last name of the resource, except for hire and rehire processes, where the account name is blank and can be specified.

Deduction Cycles

Select the check box to indicate that the direct deposit is deducted for that cycle. You can select up to nine cycles. If no deduction cycles are selected, then a direct deposit distribution is not created for this bank details record when payroll is processed.

The selected values for deduction cycles are also used for new employee bank details records.

Employee Authorization Message

Specify the message that is displayed when an employee creates a new employee bank details record.

Pay Card Authorization Message

Specify the message that is displayed when an employee selects Pay Card for the Account Type. This field is available if pay cards have been enabled.

• Add Bank Account
• Update Bank Account
• Delete Bank Account
• Activate Bank Account
• Inactivate Bank Account
• Request To Inactivate Bank Account
• Cancel Inactivation Of Bank Account
• Bank Name Mismatch For Admin

• Click Create to create email templates for bank accounts and resources.
• Select a template and click Email Employees to send an email to all employees.

• Administrator Employment ID
• Payroll Administrator Employment ID

Prenotify Status

Select a prenotify status. The selected prenotify status is used on new employee bank details records.

If the organization's bank account is configured to prenote, then prenotifications are created as part of the payroll cycle. The employee bank details record is updated to prenotified status in the first payroll cycle. It is updated to an accepted status in the next payroll cycle. If the organization's bank account is not configured to prenote, then when the employee bank details are updated to an accepted status when the payroll cycle is run.

See Prenotify status.

US Routing Number Validation

Enable this field to verify that the specified routing number is valid. If this field is enabled, select an email template to be sent to the Administrator and Employee when there is a validation error.

International Bank Account Validation

Select an option:

• No Validation – The information is not sent for validation. For example, IBAN, SWIFT/BIC, routing number, or account number.
• Error – An error occurs if the provided bank account details, such as the IBAN number or other required information, are invalid or missing. The form or transaction is not submitted.
• Warning – A message is displayed in the user interface indicating that invalid information has been provided. This warning applies to cases where the field format requirements are not met but the form or transaction can still be submitted.

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Domestic Bank Account Validation

Select an option:

• No Validation – The information is not sent for validation. For example, IBAN, SWIFT/BIC, routing number, or account number.
• Error – An error occurs if the provided bank account details, such as the IBAN number or other required information, are invalid or missing. The form or transaction is not submitted.
• Warning – A message is displayed in the user interface indicating that invalid information has been provided. This warning applies to cases where the field format requirements are not met but the form or transaction can still be submitted.

Remaining Balance Validation

Select Warning or Error.

Email Template

Select an email template to be sent when there is a warning or error on the remaining balance validation.

• The Remaining Balance Report lists all employees who do not have a remaining balance record defined.
• Select an employee and click Email Employees to send an email.