Automating one-time deduction arrears

Use arrears automation to put eligible deductions into arrears for employees who do not have time records in Current, Process, or Error status. You can also use arrears automation for employees who have current time records for only non-cash pay.

A deduction is eligible for arrears if you select Net to Zero or Create Arrears in the Arrears field when defining deduction codes.

See Creating deduction codes.

When the arrears automation action is run, time records are moved to Future status. Arrears automation must be run before starting the payroll cycle and before the Lock action is completed.

  1. Select Payroll Administrator > Deduction Maintenance > One Time Deductions > One Time Deduction Arrears Automation.
  2. Specify this information:
    Payment Schedules
    Optionally, specify up to six payment schedules to automate one-time deduction arrears for. If you do not specify a payment schedule, the action is run for all payment schedules.
    Eligibility Group
    Optionally, specify an eligibility group to automate arrears for.
    Pay Class
    Optionally, specify a pay class that represents non-cash or flex pay. If you specify a pay class, you cannot specify pay codes.
    Pay Codes
    Optionally, specify pay codes which represent non-cash or flex pay. If you specify pay codes, you cannot specify a pay class.
    Deduction Cycle
    Optionally, specify a deduction cycle.
    Run Option
    Select whether to create arrears or delete arrears. Select Create to create new arrears deductions for the employees who meet your selected criteria. Select Delete to delete automated one-time deduction arrears deductions. Manually created one-time deductions are not affected by this action.
    Status Option
    Select whether to run the action for one-time deduction arrears in Current or Future status.
    One Time Deduction Date
    Specify the date to create or delete arrears deductions on.
    Delete Prior Errors
    Optionally, select this check box to delete pre-existing OneTimeDeductionArrearsAutomation error records from the EmployeeDeductionLog business class. Only new errors created by the action are displayed under Deduction Errors.
  3. Click Submit to run the action immediately or Schedule to schedule the action.