Assigning employee deductions

  1. Select Payroll Administrator > Deduction Maintenance > Employee Deductions.
  2. Click Create.
  3. Specify the employment ID, deduction code, and begin date.

    If no end date, amount, or percent is specified, the information that is defined on the deduction code is used.

    Optionally, specify this information:

    Balance Amount
    If you specified a balance type of Descending Balance or Limit, specify the balance amount. When the deduction is taken, the balance amount is updated according to the balance type that is defined for the deduction.
    Priority
    To override the priority defined for the deduction code, specify a value of 1 to 9. This value indicates the order in which garnishments, arrears, and fee deductions are processed.
    Arrears
    This field is used to determine the outcome if there are not enough remaining wages to take the full deduction amount on a payment.
    • If you select a value that includes Net To Zero, as much of the deduction as possible is taken until the net pay equals zero.
    • If you select a value that includes Create Arrears, then arrears deductions are created to be taken on a future payment.
    • If you select a value that includes No Arrears, then no arrears deductions are created.
    • If no value is specified, then the value that is defined on the deduction code is used.
    Monthly Limit
    Specify the maximum amount that can be taken in a single month. If no monthly limit is specified, then the monthly limit that is defined on the deduction code is used.
    Payment Limit
    Specify the maximum amount that can be taken on a single payment. If no payment limit is specified, then the payment limit that is defined on the deduction code is used.
    Cycles 1-9
    Select the deduction cycles for which the deduction is taken.
  4. If the Tax tab is displayed, then specify this information:
    For example, marital status, exemptions, and amounts.
    Tax Provider Resident Code
    Specify the value that corresponds to whether the employee is a resident or non-resident of the tax authority that is associated with the deduction.
    Additional Qualifying Exemptions
    Specify the number of additional qualifying exemptions if the employee is in Indiana. If you specify data in the field for a tax authority where it is not applicable, then it is ignored by the system.
  5. Click Save.