One-time deductions

A one-time deduction is a deduction that is not taken on a regular basis for an employee, or is an arrears deduction created by HR Payroll when the employee has insufficient net pay to take a deduction. Use one-time deductions to correct a deduction that was processed incorrectly or to pro-rate a deduction for an employee. HR Payroll creates one-time deductions as flat amounts regardless of the deduction code's calculation type. One-time deductions are taken in addition to regular deductions.

When there is insufficient net pay to take an employee’s standard deduction, HR Payroll automatically creates a one-time deduction for that employee. This occurs if arrears are set to All or None-Create Arrears or Net to Zero—Create Arrears. The one-time deductions generated by HR Payroll are initially created in the same Processed status as the employee’s time records. When the Close Payroll process is run, the record status changes to Current and the record type changes to Payment Arrears for one-time deductions. These one-time deductions are processed the next time that payroll is processed, if there is sufficient net pay. After a one-time deduction is processed by HR Payroll, its record status is changed to ClosedByPayroll.

After standard deductions are processed for all categories except garnishments, HR Payroll processes one-time deductions by priority within each category. HR Payroll processes non-refund one-time garnishment deductions with the standard garnishment deductions.

HR Payroll categorizes and processes deductions in this order:

• Tax deductions
• Exclude from disposable income deductions
• Garnishment deductions
• Other deductions