Assessing employee security for an actor

Run the Assess Employee Security For Actor action to validate the actor’s security access to employees in a payment schedule. A warning message is displayed for any employee who is not within the actor’s ActorOrgUnit security access. We recommend that the ActorOrgUnit Payroll Administrators run this action daily.

If these warnings are not resolved, then actions run by this actor before the payroll cycle will not include these employees. For example, recurring time records or one-time arrears deductions are not created.

  1. Sign in as ActorOrgUnit Payroll Administrator.
  2. Select Payroll > Cycle.
  3. Right-click the payment schedule and select Assess Employee Security For Actor.
  4. Click Submit.
    If the actor does not have security access to an employee, the employee is displayed on the Access Warnings panel.
  5. Review the payment schedule and organization unit on the employee’s work assignment and review the ActorOrgUnit Payroll Administrator organization unit access.
  6. Make corrective changes and run the Assess Employee Security For Actor action again.
    Note: The Lock Payroll action also verifies ActorOrgUnit security access, but only for the employees who are in the payroll cycle. Warning messages for the Lock Payroll action are displayed on the Lock Messages panel in payroll cycle.