Closed Payroll Register report

The Closed Payroll Register report is used to report payments and totals for closed payroll payments.

  1. Select Payroll Administrator > Reports > Closed Payroll Register.
  2. Click a tab to view information.
    • Payments tab—Each closed employee payment with subtotals using columnar data.
    • Payment Totals tab—Totals from closed payments using columnar data.
  3. On the Payments tab and Payment Totals tab, perform a search to retrieve data.
    1. In the Currency field, specify a currency.
    2. Optionally, specify information in other fields.

      For example, select Cycle Totals Report with a payment schedule to identify records closed during the same cycle.

    3. Click Search.

      Selected records are displayed with subtotals based on the selected aggregation chart.

      Payment records with a status of Closed are included in the list.

  4. On the Payments tab and Payment Totals tab, select an option from the Charts list to view payment data:
    • Totals By Payment Schedule—This option is the default. This is the payment schedule for the payment.
    • Totals By Legal Entity—The legal entity for the work assignment when Lock Payroll occurred.
    • Totals By Location—The location for the work assignment when Lock Payroll occurred.
    • Totals By Organization Unit—The organization unit for the work assignment when Lock Payroll occurred. If you search by parent organization unit, all organization units that roll up to the parent unit are displayed. Totals are displayed for each organization along with a final total.
    • List for Closed Payments—The columnar data not using an aggregation chart. Fifty records are returned at a time on this list. The grand total represents all the data that meet the search criteria.
    Note: 
    • Payments have earnings and deduction details.
      • Year to Date amounts are included for deductions.
      • Year to Date includes the selected payment plus any other payments with a check date that is less than the current check date in the current year.
      • Taxes are separated from other deductions and include regulatory taxable wages and excess wages.
    • The Closed Payroll Register includes payments in Closed status.
  5. On the Payments tab, click these links to view more information:
    • Click the link in the Cycle column to view the Employee Payroll Cycle record for that payment. The Employee Payroll Cycle form contains the data that was stored during the lock process for that payment. For example, employee name and address.
    • Click the link in the Payment column to view all the related data for that payment on a form.
    • Click the link in the Check Number column to view to the related Payroll Check record that is created when Print Payments is run. The record contains information such as the print serial number, bank reconciliation date and amount, and wage and deductions data used for printing payments.