Setting up payroll distribution overrides for work assignments

  1. Select Payroll Administrator > Setup > Payroll Distribution Override > Work Assignment.
  2. In the Payroll Distribution – Work Assignment table, click Create.
  3. Specify this information:
    Employment ID
    Specify the employee ID.
    Work Assignment
    Specify a work assignment.
    Pay Code
    Optionally, specify a pay code. If you leave this field blank, the override applies to all time records for an employee.
    Begin
    Specify a begin date.
    End

    Optionally, specify an end date. If you leave this field blank, the override is applied to the employee for every payroll cycle.

    The Begin and End Date range determines the effective date of the override. The Close Payroll process uses these dates to determine if an override is applicable to the records being processed.

    Reclass Effective Date
    Optionally, specify a reclass date. If you leave this field blank, retroactive processing for the employee is not performed. This field is required to retroactively correct expense accounts of employees that were previously processed and closed.
  4. Click Save.
  5. In the Payroll Distribution – Work Assignment Detail table, select the expense override and click Create.
  6. Specify the information for the expense account to be used for the override.
    For example, Accounting Entity, Accounting Unit, Account, Project, and Fund.
  7. Click OK.
  8. In the Percent field, specify the percent.
    For example, 50 means that 50% of the wage amount and hours of the employee time record for the pay code uses the expense account defined in the setup. If the percentage is less than 100%, the expense account that is defined in the employee time record is used for the remaining wage amount or hours.
  9. Click Save.
  10. Process payroll by locking payroll, calculating payments, printing payments, and closing payroll.

    The Employee Time Record to be processed must have the Payroll Distribution field set to Use Payroll Distribution Override.

    Only one distribution override is applied to the Pay Code Expense account during Close Payroll. If the employee has setups on employee and work assignment, the override setup in the Payroll Distribution Override Employee is used during Close Payroll.

    Close Payroll checks the payroll distributions in this order:

    • Payroll Distribution Override Employees
    • Payroll Distribution Override Deduction
    • Payroll Distribution Override Work Assignment
    • Payroll Distribution Override Position