US Territories control number

The Generate W-2 File action has a Starting Control Number parameter. This is the beginning control number for the range of W-2 records on the generated file.

After successfully submitting the action, the employee's control number on Employee Year End Parameters is updated.

If a control number already exists, then the auto-generated control number does not override the existing value, and the auto-generated number is used. An "Employee Configurable Fields was not used; Control Number was automatically generated" message is displayed in the log. If there is no control number specified in the employee configurable fields, then the auto generated control number is saved.

If the Starting Control Number is blank, then the control number in the employee year end parameters must be specified. Otherwise, an error Control Number is required; use Employee Configurable Fields is displayed.

The Control Number can be changed manually in the Employee Year End Parameters; however, the uniqueness of the number is not verified by the system.

We recommend performing these steps before the generation of the W-2 files for the tax year:

  1. Delete the control numbers using the Maintain Year End Parameters action.
  2. Generate the W-2 files by specifying a starting control number.
  3. To regenerate the W-2 files and to retain the control numbers used in the first run, do not specify a starting control number in the succeeding runs of the Generate W-2 File.
    The control numbers were saved in the Employee Year End Parameter during the first run of the action.