Assigning competencies and skills to a position

Positions inherit the competencies and skills that are assigned to the job. You cannot remove or change competencies or skills that are defined for the job. You can add competencies and skills to the position if no competencies or skills were assigned to the job, you can add position competencies or skills that are not included in the job, or if you can override some of the competencies and skills values that are assigned to the job.

Note:

You also have the option of copying competencies and skills from an existing position.

Note:

Competencies and skills are important to Talent Acquisition. When you assign competencies and skills to a job and position, they all display on the job requisition when a job opening exists for a position that is attached to the job. Recruiters and hiring managers compare the job's competencies and skills requirements with candidates' competencies and skills to match candidates to the job. In addition, the position description pulls all of the job and position competencies and skills.

Note:

You can assign multiple competencies and skills at a time if you have a competency model that fits the position. You can also add skills and competencies individually.

Select Administrator > Set Up > Jobs And Positions > Positions.
Open the position.
Optionally, attach a competency model:
1. On the Qualifications tab, click Create in the Competency Models section.
2. On the Competency Model page, specify an effective date and select the competency model.
3. To make the competencies in this competency model available to performance appraisals as an appraisal criterion for the position, select the Appraisal Criteria check box. If selected, a rating scale is required on the competencies.
Optionally, assign equivalency groups.
1. On the Qualifications tab, click Create in the Equivalency Groups section, and specify this information:
  
  Effective Date
  
  Specify the effective date.
  
  Equivalency Group
  
  Select the equivalency group.
  
  Active
  
  Select this check box to make the equivalency group assignment active.
Under the Competencies heading, view the competencies added by the model. To modify a competency, open the competency, modify as needed, and click Save. You cannot delete a competency added by a competency model.
Note:
Competencies that are assigned through a model are dynamic. If a competency is removed from the model, it is also removed from the position. If a new competency is added to a model, it is also added to the position.
- To make a competency available to performance appraisals as an appraisal criterion for the position, select Yes under Appraisal Criteria. If this check box is selected, a rating scale is required on the competency.
- To make the competency essential to the position, select Yes under Essential.
- To add an essential rating level or a rating level, to change the active status, or to add equivalent experience that can be substituted for the competency, specify or select the appropriate information, and click Save.
- To add the minium number of required qualifications, specify the Minimum Equivalency value, and click Save. Optionally, to add equivalent qualifications, click Create Equivalent Qualification, then specify the effective date, select the qualification type and the qualification, specify the relation, and click Save.
To add a new competency, click the Create button in the Competencies section, select the competency in the competency field, specify the appropriate information, and click Save.
- To make a competency available to performance appraisals as an appraisal criterion for the job, select Yes under Appraisal Criteria. If this check box is selected, a rating scale is required on the competency.
- To make the competency essential to the job, select Yes under Essential.
- To add an essential rating level and a rating level, to change the active status, or to add equivalent experience that can be substituted for the competency, specify or select the appropriate information, and click Save.
Note:
You cannot add a position competency that duplicates a competency in the competency model or models that you have selected for the position. You can add a skill that is already assigned to the job and select different values for Appraisal Criteria, Essential To The Position, Required Rating Level, Desired Rating level, Required Years Of Experience, or Desired Years of Experience. The position values override the job values.
Under the Skills heading, view the skills added by the model, open any skill to update, and modify as needed.
- To make a skill available to performance appraisals as an appraisal criterion for the position, select Yes under Appraisal Criteria. If this check box is selected, a rating scale is required on the skill .
- To make the skill essential to the position, select Yes under Essential.
- To add an essential rating level and a rating level, to change the active status, or to add equivalent experience that can be substituted for the skill, specify the appropriate information, and click Save.
To add a new skill, click Create next to the Skills heading, select the skill in the Skill field and save to view the defaults. Provide other information, if needed, and click Save.
- To make the skill available for appraisals, select the Appraisal Criteria check box. If this check box is selected, a rating scale is required on the skill.
- To make the skill essential to the position, select the Essential check box and click Save.
- To add an essential rating level and a rating level, to change the active status, or to add equivalent experience that can be substituted for the skill, specify the appropriate information and click Save.
Note:
You cannot add a position skill that duplicates a skill in the competency model or models that you have selected for the position. You can add a skill that is already assigned to the job and select different values for Appraisal Criteria, Essential To The Position, Required Rating Level, Desired Rating Level, Required Years Of Experience, or Desired Years of Experience. The position values override the job values.
To add a new experience, click Create in the Experience section and specify this information:

Experience

Select the experience.

Years of Experience

Specify the required number of years of experience.

Active

Select this check box to make the experience assignment active.

Minimum Equivalency

Minimum value defines the minimum number of required qualifications.

Adding standardized experience codes can be used in determining job and position qualification requirements and which employees have the required experience.