Adding travel documents for dependents to your profile

If your dependents accompany you on international travel, then you might be required to add information about their travel documents. For example, a passport, visa, or work permit. This feature must be configured by your organization.

Before you can add travel documents for a dependent, you must add the dependent. See Adding beneficiaries to your profile.

  1. Sign in as Employee.
  2. Select My Profile > Personal Information.
  3. On the Dependents and Beneficiaries pane, open a dependent.
  4. Click Travel Documents.
  5. Click Create.
  6. Complete these fields:
    Travel Document Type
    Select a predefined value that describes the travel document. For example, Passport.
    Document Number
    Provide the complete number shown on the travel document.
    Country
    Select the country that issued the travel document.
    Issue Date
    Specify the date when the travel document was issued, as indicated on the document.
    Expiration Date
    Specify the date when the travel document expires as indicated on the document.
    Send Notification
    Optionally, complete this field with the number of days before the Expiration Date that you want to receive a reminder.
    Issue Location
    Specify the city and country where the travel document was issued, as indicated on the document.
    Issued By
    Specify the entity that issued the travel document, such as an embassy or consulate.
    Application Date
    Specify the date, if any, when the dependent applied to have the document issued or renewed.
    Application Status
    Specify the current status of the dependent's most recent attempt to have the document issued or renewed. For example, if the document has been issued, select Issued.
    Cancellation Date
    Specify a cancellation date for the travel document.
    Reason For Cancellation
    Select a predefined value that describes the reason for the cancellation.
    Transaction Number
    Specify a transaction number for the travel document.
    Reference Banking Number
    Specify a reference banking number for the travel document.
    Fee
    Specify the fee amount for the travel document.
    Fee Currency
    Specify the type of currency for the fee.
    Fee Type
    Select a predefined value that describes the fee type.
    Comment
    Optionally, provide additional information about the dependent's ability to use this document for travel or work.
    Attachment Information
    In the File field, search for a file and click Open. The Title, File, and File Type fields are automatically completed.
  7. Click Submit.