Viewing and editing base pay segments on an employee contract

  1. Select Payroll Administrator > Contract Pay > Setup > Employment Contracts.
  2. Select and open an employment contract record.
  3. On the Employee Contracts tab, select and open an employee contract record.
  4. On the Base Pay tab, select and open a base pay record.
  5. On the Main tab, this information is available:
    Segment
    The segment number identifies each base pay detail under the employee contract. The segment number is assigned by HR Payroll and is not editable.
    Status
    The status of the segment.
    Option Description
    Open Indicates that the segment has not been fully paid yet
    Closed Indicates that the segment has been fully paid or terminated
    Void Indicates that the segment is inactive or is incorrect and must be recreated. This option can be used instead of deleting an assignment that has been paid out.
    Closed Date
    This field contains the pay period end date of the final time record when the employee's contract detail segment has been paid out. If you manually set the status to Closed, the Closed Date can also be specified manually. If this field is left blank, the current date is used.
    Begin
    The start date of the segment.
    End
    The end date of the segment.
    Segment Amount
    The employee's annual compensation amount from the employee's work assignment. This field can be manually overridden to specify a different amount.
    Hourly Rate
    For salaried employees, the hourly rate is the segment amount divided by the result of multiplying segment units and standard hours per day.
    Pay Cycles
    The remaining number of work assignment payouts determined by the employment contract work schedule's pay cycles.
    Segment Units
    The total units (in days or in hours) within the work assignment dates, based on the number of work days and the specified standard hours per day.
    Annualized Salary
    The expected salary of the employee if they work for the entire contract period.
    Other Amount
    This field indicates which resource’s Other Amounts fields are updated with wages derived from the employee’s Contract Base Pay.
  6. On the Time Record tab, this information is available:
    Contract Pay Out
    Optionally, specify how the remaining contract balance is paid out to the employee upon termination of the contract.
    Option Description
    Full Payout The entire segment amount is paid to the employee.
    Reserve Only The earned wages in reserve are paid to the employee.
    Summer Deferral The year-to-date summer deferral wages that are set aside by the employee are paid out to the employee.
    Regular Pay Code
    The regular pay code for the segment.
    Check Group
    The check group for the segment indicates whether the contract time records should be paid in the same check group.
    Process Group
    The process group for the segment indicates whether the contract time records should be taxed all in the same process group or in separate process groups.
    Auto Generate
    Determines whether to have HR Payroll assign values for the check group, process group or both fields for the generated contract time records.
    Tax Frequency Override
    The tax frequency at which to override normal taxation.
    Cycles
    Optionally, select cycles. During payroll processing, these fields are used to determine when time records are generated for the base assignments. The selected cycles come from the employment contract work schedule's pay cycles.
  7. On the Unit Balance tab, you can view information about paid units, worked units, and unit balances.
    Year to Date Paid Units
    The sum of the earned units, including all pay associated with the contract pay class, and the reserve amount for the contract base assignment.
    Year to Docked Units
    The sum of the unpaid units for the employee’s contract duration.
    Year to Deferred Units
    The sum of the employee’s summer deferral units or hours for his contract.
    Units Worked
    The actual number of days worked based on the work schedule. The units worked per pay cycle is multiplied by the hours per day.
    Remaining Unit Balance
    The units left on the contract base assignment. The remaining unit balance is calculated by subtracting the paid units and year to date docked units from the segment units.
    Reserve Unit Balance
    The sum of the units that were put in reserve. The reserve unit balance is calculated by subtracting the worked wages from the paid wages.
    Unit Balance
    The remaining number of units left to work on the work schedule. The unit balance is calculated by subtracting the units worked and year to date docked units from the segment units.
  8. On the Wage Balance tab, you can view information about paid wages, wage balances, and the remaining cycles.
    Year To Date Paid Wages
    The sum of the earned wages (including all pay that is associated with the contract pay class) and the reserve amount for the contract base assignment.
    Year To Date Docked Wages
    The sum of the unpaid units multiplied to the employee’s hourly rate for the employee’s contract duration.
    Year To Date Deferred Wages
    The sum of summer deferral wages for the contract assignment.
    Remaining Wage Balance
    The wage balance left to pay on the contract base assignment. The remaining wage balance is calculated by subtracting the amount paid to the employee and year to date docked wages from the segment amount.
    Reserve Wage Balance
    The reserve wage balance that was calculated from last pay cycle. The reserve wage balance is calculated by subtracting the paid wages from the worked wages for the contract base assignment.
    Remaining Cycles
    The number of remaining pay cycles
  9. On the Contract Distribution tab, you can override general ledger expense and activity account information.