Creating additional pay for an employee

  1. Select Payroll Administrator > Contract Pay > Setup > Employment Contracts.
  2. Select and open an employment contract record.
  3. On the Employee Contracts tab, select and open an employee contract record.
  4. On the Additional Pay tab, click Create.
  5. On the Main tab, specify this information:
    Status
    Optionally, select the status of the segment. If this field is left blank, the status is set to Open.
    Option Description
    Open Indicates that the segment has not been fully paid yet.
    Closed Indicates that the segment has been fully paid or terminated.
    Void Indicates that the segment is inactive or is incorrect and must be recreated. This option can be used instead of deleting an assignment that has been paid out.
    Closed Date
    Optionally, specify a closed date. This field contains the pay period end date of the final time record when the employee's contract detail segment has been paid out. If you manually set the status to Closed, the Closed Date can also be specified manually. If this field is left blank, the current date is used.
    Begin
    Specify the begin date of the segment. If this field is left blank, the begin date from the employee contract is used.
    End
    Specify the end date of the segment. If this field is left blank, the end date from the employee contract is used.
    Regular Pay Code

    Specify the pay code to use for regular pay when time records are created.

    Calculation Type
    These options are available:
    Option Description
    Annual Amount The value that is specified in the Amount Or Days field is used as the assignment full amount. The pay cycle amount is calculated by dividing the full amount by the number of pay cycles. For example, if 2,000 is specified in the Amount Or Days field with a calculation type of Annual Amount and the Pay Cycles field is set to 10, then $200 is paid to the employee per pay cycle.
    Pay Cycle

    The value specified in the Amount Or Days field is used as the assignment pay cycle amount. The Full Amount field is calculated by multiplying the pay cycle amount by the number of pay cycles.

    For example, if 500 is specified in the Amount Or Days field with a calculation type of Pay Cycle and the Pay Cycle is set to 10, then $5000 is the annual amount and the employee is paid $500 for 10 pay cycles.
    Daily Rate The value specified in the Amount Or Days field is used as the number of days for all assignment dates.
    Amount Or Days
    If the calculation type is Annual Amount or Pay Cycle, specify an amount. If the calculation type is Calculation Type Daily Rate specify the number of days. This refers to the number of days to be paid for the entire supplemental assignment.
    Pay Cycles
    Optionally, specify a pay cycle number. If this field is left blank, the remaining number of work assignment payouts determined by the pay rule is used.
    Other Amount
    Optionally, use the check boxes to specify which resource’s Other Amounts fields are updated with wages derived from the employee’s Contract Additional Pay. If left blank, the values default from the Contract Pay Rule.