Creating and modifying email templates

  1. Select HR Administration > Contracts > Components > Email Templates.

    or

    Select Employment Contract Administrator > Set Up > Email Notifications > Templates.

  2. Select and open an email template from the list to modify it or click Create to create a new email template.
    Note: These ready-to-use email templates are available by navigating to System Administration > Utilities > Delivered Content > Employment Contract and clicking Check For Employee Contract Email Template Content:
    • Contract For Review
    • Contract In Force
    • Contract Not In Force
    • Contract Aging
    • Contract Overdue
  3. Specify or modify this information:
    Employee Contract Email Template
    Specify a name for the email template
    Description
    Optionally, specify descriptive information about the email template.
    Active
    Select this check box to make the email template active. Only active email templates can be selected when creating email automation rules.
    Preferred Email Language
    Optionally, select the locale to use to determine the language used for the email template. If you do not select a locale, then the employment contract administrator's locale is used.
    To
    Specify one or more email addresses for the template to send the email notification to. These text variable replacement values are available:
    • Resource Email
    • Manager Email
    • Requester Email
    • Indirect Manager Email
    • Organization Unit Person Responsible email
    • Personnel Contract Email
    • Payroll Contact Email
    CC
    Optionally, specify one or more email addresses for the template to CC the email notification to.
    BCC
    Optionally, specify one or more email addresses for the template to BCC the email notification to.
    From
    Specify an email address for the template to send the email notification from.
    Subject
    Optionally, specify a subject for the email notification template.
    Body
    Specify the information to include in the body of the email notification template. You can use text and text variables to format the body of the email.
  4. Click Save.