Modifying employment contracts using an amendment

Select HR Administration > Contracts > Employment Contracts.

or

Select Employment Contract Administrator > Employment Contracts.

Select and open an employment contract that is in Approved status.

In the menu, select Modify Contract.

Select Amendment in the Modification Type field, then click Submit.

These fields can be modified:

Category: Optionally, modify the contract category. See Contract categories.
Reason: Optionally, modify the contract reason. See Contract reasons.
End: Optionally, modify the date on which the employment contract ends.
Duration Unit: Optionally, modify the duration unit. The duration unit determines the length of the contract based on the Begin and End dates specified and the duration units selected. The default value is Days.
Contracted Time: Optionally, modify the contractual work time. For example, the contracted time could be 7 Hours Daily, 3 Days Weekly, 3 Weeks Monthly, or 9 Months Annually.
Template: Optionally, modify a template. See Attaching templates to employment contracts.
Section: Optionally, modify a section. The employment contract must have a template to add a section to. See Creating an employment contract section.
Accept By Date: Optionally, modify the date that employees must accept the contract by.

Click Save.

In the menu, select Submit Contract Modifications and then specify this information:

Status of Employee Contracts Upon Submission: Select the status to move employee contracts to after the amendment is submitted. If you move employee contracts to Ready For Review, Contract Sent or In Progress status, then employees are required to re-acknowledge their contract.
Signature: If you selected Accepted in the Status of Employee Contracts Upon Submission field, then you must select a signature option. Select Automatic to use the text "System Generated" as the signature. Select Signature to specify text to use as the signature. The signature is displayed in the Acknowledgement field on the employee contract.
Date Signed: If you selected Accepted in the Status of Employee Contracts Upon Submission field, then you must verify or specify the date that the contract was signed on. If you do not change the date in this field, the current date is used as the date signed. The signature is displayed in the Date Acknowledged field on the employee contract.
Send Email Notification: Optionally, select this check box to send an email notification. If you select this check box, then you must specify an active email template to use for the email.

Note: An amendment made at the employment contract level does not affect employee contracts that have been individually modified with details that differ from the associated employment contract. You can check if an employee contract has been individually modified by looking at the Contract Modified column of the Employee Contracts tab on an employment contract.

Click Submit.