Creating a new base pay segment for an employee contract

  1. Select Payroll Administrator > Contract Pay > Setup > Employment Contracts.
  2. Select and open an employment contract record.
  3. On the Employee Contracts tab, select and open an employee contract record.
  4. On the Base Pay tab, click Create.
  5. On the Main tab, specify this information:
    Segment
    The segment number identifies each employee contract detail under the employee contract. The segment number is assigned by HR Payroll and is not editable.
    Status
    Optionally, select the status of the segment. These options are available:
    Option Description
    Open Indicates that the segment has not been fully paid yet
    Closed Indicates that the segment has been fully paid or terminated
    Void Indicates that the segment is inactive or is incorrect and must be recreated. This option can be used instead of deleting an assignment that has been paid out.
    Closed Date
    Optionally, specify a closed date. This field contains the pay period end date of the final time record when the employee's contract detail segment has been paid out. If you manually set the status to Closed, the Closed Date can also be specified manually. If this field is left blank, the current date is used.
    Begin
    Specify the begin date of the segment. If this field is left blank, the begin date from the employee contract is used.
    End
    Specify the end date of the segment. If this field is left blank, the end date from the employee contract is used.
    Segment Amount
    Optionally, specify the amount of the employee's annual compensation to include in the segment. If this field is left blank, the employee's annual compensation amount from the employee's work assignment is used. This is determined by multiplying the segment units in hours by the hourly rate.
    Hourly Rate
    Optionally, specify an hourly rate. If this field is left blank, the value in this field is determined based on the pay rate type. These calculations occur for each pay rate type:
    Pay rate type Calculation
    Annual Salary The employee's Work Assignment Annual Salary is divided by the Work Schedule Annual Units in Hours multiplied by the employee's FTE.
    Monthly Salary The employee's monthly rate is multiplied by the Number of Months from the work assignment and then is divided by the Work Schedule Annual Units in Hours multiplied by the employee's FTE.
    Hourly The hourly rate from the employee's work assignment as of the segment begin date is used.
    Pay Cycles
    Optionally, specify a pay cycle. If this field is left blank, the remaining number of work assignment payouts from the employment contract work schedule's pay cycles is used.
    Other Amount
    Optionally, select the check boxes to specify which resource’s Other Amounts fields are updated with wages derived from the employee’s Contract Base Pay. If left blank, the values from the Contract Pay Rule are used.
  6. Click Save.
  7. On the Time Record tab, this information is available:
    Contract Pay Out
    Optionally, specify how the remaining contract balance is paid out to the employee upon termination of the contract.
    Option Description
    Full Payout The entire segment amount is paid to the employee.
    Reserve Only The earned wages in reserve are paid to the employee.
    Summer Deferral The year-to-date summer deferral wages that are set aside by the employee are paid out to the employee.
    Regular Pay Code
    Optionally, specify a regular pay code for the segment.
    Check Group
    Optionally, specify a check group for the segment.
    Process Group
    Optionally, specify a process group for the segment.
    Auto Generate
    Optionally, select whether to have HR Payroll assign values for the check group, process group or both fields for a generated time record.
    Tax Frequency Override
    Optionally, specify the tax frequency at which to override normal taxation.
    Cycles
    Optionally, select cycles. During payroll processing, these fields are used to determine when time records are generated for the base assignments. The selected cycles come from the employment contract work schedule's pay cycles.
  8. Click Save.