Viewing and editing additional pay segments on an employee contract

  1. Select Payroll Administrator > Contract Pay > Setup > Employment Contracts.
  2. Select and open an employment contract record.
  3. On the Employee Contracts tab, select and open an employee contract record.
  4. On the Additional Pay tab, click Create.
  5. On the Main tab, this information is available:
    Segment
    The segment number identifies each additional pay detail under the employee contract. The segment number is assigned by HR Payroll and is not editable.
    Status
    The status of the segment.
    Option Description
    Open Indicates that the segment has not been fully paid yet.
    Closed Indicates that the segment has been fully paid or terminated.
    Void Indicates that the segment is inactive or is incorrect and must be recreated. This option can be used instead of deleting an assignment that has been paid out.
    Closed Date
    This field contains the pay period end date of the final time record when the employee's contract detail segment has been paid out. If you manually set the status to Closed, the closed date can also be specified manually. If this field is left blank, the current date is used.
    Begin
    The start date of the segment.
    End
    The end date of the segment.
    Regular Pay Code

    The pay code to use for regular pay when time records are created.

    Calculation Type
    These options are available:
    Option Description
    Annual Amount The value that is specified in the Amount Or Days field is used as the assignment full amount. The pay cycle amount is calculated by dividing the full amount by the number of pay cycles. For example, if 2,000 is specified in the Amount Or Days field with a calculation type of Annual Amount and the Pay Cycles field is set to 10, then $200 is paid to the employee per pay cycle.
    Pay Cycle

    The value specified in the Amount Or Days field is used as the assignment pay cycle amount. The Full Amount field is calculated by multiplying the pay cycle amount by the number of pay cycles.

    For example, if 500 is specified in the Amount Or Days field with a calculation type of Pay Cycle and the Pay Cycle is set to 10, then $5000 is the annual amount and the employee is paid $500 for 10 pay cycles.
    Daily Rate The value specified in the Amount Or Days field is used as the number of days for all assignment dates.
    Amount Or Days
    If the calculation type is Annual Amount or Pay Cycle, specify an amount. If the calculation type is Calculation Type Daily Rate, specify the number of days. This refers to the number of days to be paid for the entire supplemental assignment.
    Pay Cycles
    Optionally, specify a pay cycle number. If this field is left blank, the remaining number of work assignment payouts determined by the pay rule is used.
    Full Amount
    The annual amount of the additional pay segment. This field is not editable.
    Pay Cycle Amount
    The amount paid per cycle that is calculated by dividing the full amount by the number of pay cycles. This field is not editable.
  6. On the Time Record tab, this information is available:
    Contract Pay Out
    The contract pay out can be set to Full, Reserve, or Summer Deferral.
    Option Description
    Full Payout The entire segment amount is paid to the employee.
    Reserve Only The earned wages in reserve are paid to the employee.
    Summer Deferral The year-to-date summer deferral wages that is set aside by the employee are paid out to the employee.
    Reserve Pay Code
    The pay code used to create reserved wages. The reserve pay code is calculated by subtracting the paid wages from the pay cycle amount.
    Check Group
    The check group for the segment indicates whether the contract time records should be paid in the same check group.
    Process Group
    The process group for the segment indicates whether the contract time records should be taxed all in the same process group or in separate process groups.
    Auto Generate
    Determines whether to have HR Payroll assign values for the check group, process group or both fields for the generated contract time records.
    Tax Frequency Override
    The tax frequency at which to override normal taxation.
    Cycles
    During payroll processing, these fields are used to determine when time records are generated for the base assignments. The selected cycles come from the Pay Rule.
  7. On the Balances tab, this information is available:
    Year To Date Paid Wages
    The sum of the earned wages, including all pay associated with the contract pay class, and the reserve amount for the contract assignment.
    Year To Date Deferred Wages
    The sum of summer deferral wages for the contract assignment.
    Remaining Wage Balance
    The wage balance left to pay on the contract base assignment. The remaining unit balance is calculated by subtracting the amount paid to the employee from the segment amount.
    Reserve Wage Balance
    The reserve wage balance that is calculated from the last pay cycle. The reserve wage balance is calculated by subtracting the worked wages from the paid wages.
    Remaining Cycles
    The number of remaining pay cycles.
  8. On the Contract Distribution tab, you can override general ledger expense and activity account information.