Viewing and editing a work schedule for an employment contract

  1. Select Payroll Administrator > Contract Pay > Setup > Employment Contracts.
  2. Select and open an employment contract record.
  3. On the Work Schedules tab, select and open a work schedule.
  4. This information is available:
    Eligibility Group
    The eligibility group is used to identify which employees use this work schedule in their contract pay assignments. HR Payroll uses the first work schedule that the employee qualifies for.
    Begin
    The date for the work schedule to begin.
    End
    The date for the work schedule to end. The begin and end dates create a date range that determines the days that are considered paid days.
  5. On the Details tab, specify this information:
    Payment Schedule
    The payment schedule to use for the work schedule.
    First Pay Cycle Start Date
    The start date for the first pay cycle.
    Standard Hours Per Day
    The standard hours of work per day for employees. If the Unit Type field is set to Hours or Days, this field is required.
    Unit Type
    Select a unit type.
    Option Description
    Hours The annual units displayed are the product of the total paid days multiplied by the standard hours per day. The value displayed in the Annual Units field is in hours.
    Days The annual units displayed are the product of the total paid days multiplied by the standard hours per day. The value displayed in the Annual Units field is in days.
    Zero Annual Units Used to track volunteer work. No payments are calculated.
    Paid Day Indicators
    The days that are considered paid days. If you save the work schedule with no paid day indicators selected, Monday, Tuesday, Wednesday, Thursday, and Friday are selected automatically.
  6. On the Date Details tab, date detail records are listed. These records are created when a work schedule is created. This information is displayed for each date details record:
    Date
    The date of the date details record.
    Paid Day Indicator
    Indicates whether the day is a paid day or an unpaid day. When the work schedule is unlocked, you can use this field to change the date's paid or unpaid status. When the status is changed for a date detail record, all employee contracts tied to the work schedule are affected. Dates that are after the employment contract begin date but before the work schedule begin date are unpaid. Dates that are after the work schedule end date and before the employment contract end date are also unpaid.
    Pay Code
    When the work schedule is unlocked, you can use this field to specify a pay code for the date detail record. The specified pay code overrides the pay code specified in the contract pay rule.
    Work Days
    The days that are considered "Paid" for the duration of the Employment Contract.
    Remaining Days
    The remaining days are determined by subtracting the Work Days from the Work Schedule Annual Units.
  7. On the Pay Cycles tab, pay cycles are listed. These records are created by HR Payroll when a work schedule is created. The pay cycles generated match the pay cycles on the payment schedule that is selected on the Details tab. All the information on this tab is also available on the employee contract details record. This information is displayed for each pay cycle record:
    Begin Date
    The begin date of the employee contract. This is also the payment schedule pay period begin date.
    End Date
    The end date of the employee contract. This is also the payment schedule pay period end date.
    Remaining Pay Cycles
    The number of remaining pay cycles is based on the contract date range.