Entering and tracking provider contract payments

Note: Not applicable if you are using Infor Learning Management.

The learning manager is responsible for requesting payments for services rendered by a provider within the terms of a provider contract. Use this procedure to enter payments requested against a provider contract and track the outstanding balance for the contract.

Note: The Development Planning application only tracks payments that have been requested by the learning manager and the balance left on the contract. An administrator can run an interface utility to export the payments to a file that can be imported into an accounts payable application. (Select Administrator > Utilities > Interface > Set Up, open the organization, and select Actions > Get All Development Provider Payment Changes.) For more information on universal interface utilities, see the interface guide appropriate to your configuration.
  1. Select Development Planning > Set Up > Providers And Contracts.
  2. Open the provider for which to define a contract.
  3. Click the Contracts tab.
  4. Open the contract for which to enter or track payments.
  5. On the Payments tab, click Add.
  6. Specify this information:
    Provider

    This information defaults from the contract.

    Contract

    The contract name and number. This information is carried over from the contract.

    Status

    The contract status. This information is carried over from the contract.

    Note: You can only enter payments against active contracts, but you can always view the payments.
    Expense Account, Activity

    This option is available only if your organization is configured to use Chart of Accounts. The expense account, activity, and account category used for the payment. This information is carried over from the contract.

    Cost Center, Project

    This option is available only if your organization is not configured to use Chart of Accounts. The cost center and project used for the payment. This information is carried over from the contract.

    Contract Amount

    The total contract amount.

    Balance

    The unpaid balance for the contract to-date is updated automatically as you add and save your payments.

    Invoice

    If available, specify the invoice number for the requested payment.

    Payment Requested

    Specify the date when the payment was requested.

    Payment Amount

    Specify the requested payment amount. The currency default from the contract currency.

    Percent Paid

    The percentage of the contact paid to-date is updated automatically as you add and save your payments.

    Final Payment

    Select this check box if this is the final payment for the contract. Only one payment can be the final payment. No further payments can be added after the final payment. When you save the final payment, the system changes the contract status to Completed.

    Note: You can undo this action by reactivating the completed contract and deselecting the final payment.
    Payment Issued

    Specify the date on which the payment was issued.

    Note: This information is presumably obtained from your accounts payable system.
    Payment Number

    Specify the payment number.

    Note: This information is presumably obtained from your accounts payable system.
    Comments

    Specify comments as needed.

  7. Click Save.

    The contract balance and the contract percent paid are updated to reflect the latest payment.