Copying sessions

Activities can have multiple sessions within a year. The easiest way to create multiple sessions is to define the first session, then copy it with different dates. You can copy a session as new Open session or a new Proposed session.

  1. Select Learning and Development > Catalog > Activities And Sessions.
  2. Locate and select the activity for which to copy a session.
  3. On the Active Sessions tab, right-click or open the session to copy
  4. Select Copy Session As Proposed action to define a proposed session.

    or

    Select Copy Session As Open to define an open session.

  5. Specify this information:
    New Session

    Required. Specify the name of the new session.

    First Class

    Specify the first day of the session.

    Last Class

    Specify the last day of the session.

    Registration Begin Date

    Required. Select the first day that registration is accepted. Resources cannot be registered before this date.

    End Date

    Select the last day that registration is accepted. Resources cannot be registered after this date.

    Cancellation Date

    Select the last date that cancellations are accepted for the session.

    Waitlist Option

    The waitlist option for the copied session defaults in this field. You can change it.

    Select No Waitlists if you do not want this session to accept a waitlist.

    Select Automatic Waitlists if you want this session to accept a waitlist and you want the system to process the waitlist automatically, based on the Automatic Processing Order that you select.

    Select Manual Waitlists if you want the session to accept a waitlist and you want the learning manager to have complete control on how the waitlist is processed.

    Automatic Processing Order

    If you selected the Automatic Waitlists option, you must select an automatic processing order.

    Select Earliest Registration Date to have the system fill openings in the order that wait-listed resources were registered.

    Select Required, Then Earliest Registration Date to have the system fill openings first with wait-listed resources required to take the activity (in the order that they were registered), and then with other wait listed resources in the order that they were registered.

  6. Click Submit.