Scheduling regular online meetings

You can schedule regular, recurring online meetings and send updates to attendees.

  1. Select Utilities > Bulk Actions > Update Online Meeting Attendees.
  2. Specify this information:
    Organization
    To run the utility for a single organization, specify the organization here.
    Run For All Organizations
    To run the utility for all organizations in the system, select this option.
  3. Click Schedule.
  4. In the Schedule area, specify this information:
    Scheduled Action Name
    Specify the name of the action. this name is used throughout the system.
    Notification Type
    Specify when the notification is activated.
    • Never: Notification is disabled.
    • On Failure: Notification occurs only when the process does not run successfully.
    • Always: Notification occurs for all run attempts, successful and not.
    • Action Group: A special notification type for actions that invoke other actions. It means a success notification is sent when the entire group is done. However, if any action group member fails, then a failure notification is sent. If an action is invoked in the background outside the action group, then that action inherits this notification type but starts its own, separate group. If you have the administrator email configuration parameter defined; that is, config - execjob.failure.email, then that address receives failure emails regardless of the above setting.
    Email Address (Optional)
    Specify the email address to which a notification is sent.
  5. In the Execution Duration Notification area, specify this information:
    Email Address
    Specify the email address to which a notification is sent.
    Threshold Minutes
    Specify the number of minutes that an action can run before a misfire in processing occurs.
  6. In the Scheduling Details area, specify this information:
    Schedule Type
    Specify the frequency with which the action is run.
    First Time To Run
    Specify the date and time the action is run initially.
    Latest Time To Run
    Specify the date and time the action is run for the last time.
    Schedule Exclusion
    To exclude the reminder for a period of time, specify a period of exclusion. Exclusions are configured by Async Administrators in the Landmark framework.
    Schedule Exclusion Set
    To exclude the reminder for using multiple exclusions, specify an exclusion set. Exclusion sets are configured by Async Administrators in the Landmark framework.
    Run Action Concurrently
    Specify this option to run the action at the same time that other actions are run.
  7. In the Action Failure Configuration area, specify this information:
    Strategy
    Specify a strategy that is employed in case the action fails.
    Report Options
    Specify to receive the schedule report.
    Threshold Minutes
    Specify the number of minutes that an action can run before a misfire in processing occurs.
    Number Of Retries
    Specify the number of times the system retries the action when it fails.
    Continue On Failure To Run
    Select this feature to continue to run the action when errors are occur, rather than stopping the action when an error occurs.
  8. Click OK.