Creating general ledger export records

You can create export records to post absence plan balances to General Ledger and Project Accounting in Update General Ledger.

  1. Select Absence Management > Processing > Cycle Processing > Finance Update > Update General Ledger.
  2. In the Resources header, specify this information:
    Organization Unit Group
    Select which organization unit group to update general ledger transactions.

    All resources whose primary work assignment's organization unit is within this Organization Unit Group are processed.

    Payment Schedule Group
    Select which payment schedule group to update general ledger transactions.
    Note: Before the Payment Schedule Group field is displayed, you must specify By Payment Schedule in the Process Monitor Mode field.

    See Configuring Absence Management for an organization.

  3. In the Options header, specify this information:
    Transaction Date
    Specify the posting date in general ledger.

    When calculating liability amount, the Employee Hourly Rate as of Transaction Date is multiplied by the table liability hours.

    Reference
    Specify a reference number to identify the general ledger transaction.
    Date Range for Non Reversing
    Specify the start and end date for non-reversing transactions that are posted to the general ledger. If this field is blank, then all transactions that are not previously posted are included.
    Exclude Ended Resource Absence Plans
    Select this check box to exclude resource plans that have ended.
    Update
    Select which records to create or export in General Ledger:
    • List General Ledger Details: Create a list of pending General Ledger postings.
    • Create General Ledger Export: Create the General Ledger Export records and a list of General Ledger postings that are processed.

      See Update fields in set actions.

  4. Click Submit.
  5. Optionally, click the Schedule button to run the action later.
  6. When the results are what is expected, run the process in the Update field to create export records.
  7. View and take action on the results after you run the Update General Ledger action:
    • To view pending general ledger postings, select Absence Management > Processing > Cycle Processing > General Ledger Details > Pending Postings. Select Errors, Accrual, or Expense.
    • To view processed general ledger postings, select Absence Management > Processing > Cycle Processing > General Ledger Details > Processed Postings. Select Accrual or Expense.
    • To export general ledger records, select Administrator > Utilities > Interface > Absence Interface > Export Records > General Ledger.