Creating an exchange time off request

Administrators can request to exchange time off on behalf of an employee during the scheduled request period. There may be limits imposed by the plan that can be overridden by an administrator.

  1. Select Absence Management > Maintain Absences > Time Off > Exchange Time Off Requests.
  2. Select the Draft tab.
  3. Click Create.
  4. Select the employee and the plan.
  5. Specify the Begin Date and the End Date of the request to sell time off.
  6. Specify the number of hours to sell. Review the default payout structure.
    Available for request hours balance Default payout and available to sell amounts

    Exchange amount is 88 hours
    175 Default payout is 88

    Available to sell is 87

    If an administrator submits a sell request for 87 hours, the employee is paid out 87 hours and 88 hours remains available.

    If a request is not submitted, they are paid out 88 hours and 87 hours remains available.
    68 Default payout is 68

    Available to sell is 0

    If an administrator submits a sell request for 0 hours, the employee is paid out 0 hours and 68 hours remains available.

    If a request is not submitted, they are paid out 68 hours and 0 hours remains available.
    144 Default payout is 88

    Available to sell is 56

    If an administrator submits a sell request for 56 hours, the employee is paid out 56 hours and 88 hours remains available.

    If a request is not submitted, they are paid out 88 hours and 56 hours remains available.
    176 Default payout is 88

    A request cannot be submitted because there is no available to sell option. The employee is paid out 88 hours and 88 hours remains available.
    200 Default payout is 88

    A request cannot be submitted because there is no available to sell option. The employee is paid out 88 hours, 88 hours remains available, and 24 hours is lost.
    0 Default payout is 0

    A request cannot be submitted because there is no available to sell option, and no amount available for a default payout.
  7. Optionally, add comments in Additional Information or attach a document to further describe the exchange time off request.
  8. Click OK.