Payroll July 2022

New TaxFactory remuneration codes

The delivered content has been updated to include the new BSI TaxFactory 11 Remuneration Code P070 and P071 (New Jersey Secure Choice Savings Program).

To update payroll delivered content, navigate to Payroll Administrator > Setup > Payroll Delivered Content and run the Load action for the description "Payroll".

If the new Remuneration Code was added manually (prior to the deployment of the CU), Delivered Content skips loading any record that already exists.

JT-1729549

Modeled payments for employees

A new Model Payment menu option has been added for the Employee role at To Do > Model Payment. Employees can model Gross to Net paycheck calculations after specifying Regular, Bonus, or Overtime wages.

Changes can be made to tax related W-4 information, resident state and local authorities, and pretax and after tax deduction amounts that determine the impact on taxes and net pay. Employees can perform the modeling calculation using their current tax deductions. Alternatively, employees can choose to Model New Tax Deductions by selecting a Location code, which represents their work location, and then entering a new home address.

The mapping that is configured by Payroll Administrators for the Country Configurable Fields determines this information for the Employee modeled payment:

The Pay Codes and attributes that are used for the specified Regular, Bonus, and Overtime wages. Pay codes must be configured to Calculation Type = Do Not Calculate.
Which pretax deductions fields are displayed and can be overridden by an amount or a percent value that is specified on a modeled payment.
Which deduction cycle is used if the Employee elects to perform the model payment calculation using their current set of deductions.

Mapping is configured on the Payment Model Deductions tab located at Setup > Payroll Configuration > US Country Configuration Record > Payment Model Deductions.

JT-1478925

Retroactive Pay Code list

Pay codes have been enhanced to include a Retroactive Pay Code select list located at Payroll Administrator > Time Record Processing > Retroactive Pay Changes. When users specify a retroactive pay code on the pay code itself, then the retroactive pay calculation actions include those records and pay the difference between the old and new amounts into multiple retroactive pay codes.

The retroactive pay code on the Calculate and Mass Calculate Retroactive Pay Change actions can be used to override the existing retroactive pay code. If users specify this parameter value, even if they have specified individual retroactive pay codes on a pay code, only the retroactive pay code from the action is used by HR Payroll.

Errors are logged if users submit retroactive pay change actions without a retroactive pay code specified on the parameters. Errors are also logged if any evaluated pay codes are missing retroactive pay codes.

Users can use the parameter to specify the retroactive pay code that was used for the functionality prior to this enhancement. Otherwise, they must specify the retroactive pay code on all evaluated pay codes.

JT-1676570

Time Record Totals report

A new Time Record Totals report is now available for the Payroll Administrator role at Payroll Administrator > Time Record Processing > Time Record Totals page to report totals for time records. This report utilizes columnar database functionality that improves reporting performance while supporting data aggregation using additional methods. Payroll administrators can now generate totals for time record hours, units, and amounts by several aggregation chart options including Batch Number, Payment Schedule, Legal Entity, Organization Unit, Employee, Pay Summary Group, and combinations of those options.

The Time Record Totals report includes three panels to aggregate time records in different statuses, Batch, Current Cycle, and Future.

This feature is dependent on a delivered columnar replication set = COL_TIMERECORD_ST for the EmployeeTimerecord business class. Users can run the Replicate action on this new replication set to replicate existing employee time record data.

Note: if existing user-defined columnar replication sets have already been defined to include the EmployeeTimerecord business class, then the user-defined class must be inactivated as only one class can be active and replicated.

See KB article #2129639 for more information.

The use of delivered columnar replication sets for payroll must be enabled by navigating to Payroll Administrator > Setup > Payroll Configurations and selecting Use Delivered Columnar Replication Sets.

The payroll administrator can then replicate the COL_TIMERECORD_ST replication set on demand to replicate incremental changes to time record data with the Replicate Payroll Columnar Data action that is available on the Time Record Totals report.

The previously delivered columnar replication set, COL_GHR_ST, that is referenced by this report, must be scheduled in Administration Console to replicate on a frequency related to how often employee and setup data must be replicated.

The PayrollAdminAllAccess_ST security class has been updated to grant access to the new action, ReplicateTimeRecordColumnarData.

JT-1717081

Form Year field on new hire W4 forms

The Form Year field is now available on Employee Deduction W4 forms for new hires and contains the year from the effective date of the hiring action.

JT-1684507

Legacy vendors for supplier invoice BODs

When the Post To Third Party Finance Using BODs check box is enabled for a payroll configuration, the Third Party Finance tab is shown. The user can then select the Use Legacy Vendor In Supplier Invoice BOD check box to substitute vendors sent in the Supplier Invoice BOD with the Legacy Vendor.

JT-1735914