External candidate hires

Using the Hire action, recruiters can request to hire external candidates after an offer is accepted and a start date is set. You can use the Hire action to create a new resource record in Infor HR Talent.

Hiring requests is routed to multiple people who can add information. The HR administrator can update this information when the Hire action is completed.

If you use the On Board selection process in your organization, then you must ensure that onboarding tasks are initiated before you hire external candidates.

After the Hire action is completed, the hire request is routed for approval. When the final approver approves the request, a new resource is created with a primary assignment corresponding to the work assignment information. To monitor the status of the request, click the Approval Tracking link on the job application.

If Position Monitoring is used in your organization and a position budget allocation is exceeded in terms of the maximum FTE, then you might not complete the action. The displayed error message explains how the budget is exceeded. You can complete the action by reducing the amount that causes the budget error. Recruiters can complete the action by reducing the amount that causes the budget error.

If the Legacy Employment Contracts are defined and approved on the job offer, then you cannot change the Legacy Employment Contracts on the Hire action. The contract document that is generated during the offer becomes an active Legacy Employment Contracts on the candidate's record after the Hire action is completed. You can change the Legacy Employment Contracts.

This table shows the default tabs that are displayed in the Request to Hire window:

Tabs Description
Hire Information Specify the information of the external candidate.
The Hire Information tab includes these fields in the main header:
  • Effective Date
  • Reason
  • Resource Being Replaced
  • Employment ID
The headers that are related to the external candidate information include these headers:
  • Name
  • General
  • Hire Source
  • Personal Information
  • Dates
  • Other Amounts
  • Contract (Legacy)
  • Primary Address
  • Primary Contact Information
  • Secondary Address
  • Secondary Contact Information
  • Benefit Enrollment
  • Qualification Grace Period
  • Comments
Work Information Specify the work assignment of the external candidate.
The headers that are related to the work assignment of the external candidate include these headers:
  • Work Assignment
  • Manager Information
  • Trial and Notice Periods
  • Payroll
  • Compensation
  • Compensation Analysis
  • Allowances
  • Other Pay
  • Grant Management
Attachments Attach supporting documents that are related to the hiring resource request.

Recruiters can specify the hiring information of the external candidates on separate tabs. The tabs are grouped according to the information that is required by an organization.

Before these tabs are displayed in the Request to Hire window, you must first configure these tabs in your organization:

  • Provisioning

    You must configure the user provision in your organization by selecting the Provision Actor During Hire check box in Administrator > Set Up > User Provisioning.

    See the information about user provision in Infor HR Talent Setup and Administration Guide.

  • Other Payroll
    You must configure one of these payroll components in your organization:
    • India payroll
    • Middle East payroll
    • Pay elements

    See the information about payroll component configuration and pay elements in Infor HR Talent Setup and Administration Guide.