Creating new hire reports

  1. Select Payroll Administrator > Regulatory Reporting > New Hire Reporting > Generate New Hire Report.
  2. In the Criteria section, specify this information:
    Run Option
    Select Legal Entity to create the report for a specific legal entity. Select Report All to include all legal entities within the Tax Authority.
    Legal Entity
    If you selected Legal Entity for the Run Option, select the specific Legal Entity to create the report for.
    State
    Select the state matching the primary work assignment location code of the employees to include in the report. You can also leave this field blank to include employees from all work states.
    File Creation Setup
    Select the file creation setup to use for this report.
    Eligibility Group
    Select an eligibility group to determine the employees to be included in the report.
    Hire Begin Date
    Specify the hiring date for the range of new hires to begin.
    Hire End Date
    Specify the hiring date for the range of new hires to end.
    Date Selection Indicator
    Select the date within the specified range to determine which employees to include in the report. You can select Either Start Date or Adjusted Date, Start Date Only, Adjusted Date Only, or First Day Worked.
  3. In the Gap In Pay section, specify this information:
    Begin Date
    Specify the first payment date to determine employees’ gap in pay.
    End Date
    Specify the last payment date to determine employees’ gap in pay.
    Date of Hire
    Select Not Applicable, Hire Date, or Adjusted Hire Date.
    Number of Days
    Specify the gap in pay length, in number of days, to determine which employees to include in the report.
  4. In the Contact Information section, specify this information:
    Contact Phone
    Specify the contact phone number for your organization.
  5. In the Options section, specify this information:
    Rerun
    Select this check box to include employees who have previously been reported.
    Update Employee
    Select this check box to update the Date Reported as New Hire field on the report.
    Create Date
    If you selected Update Employee, you can specify a date for the Date Reported as New Hire or leave this field blank to use the system date.
  6. Click OK to generate the report.

    or

    Click Schedule to set up scheduling and action failure configuration details.