Retroactive pay calculation

  • For each time record, the Employee Time Record amount is recalculated using the new pay rate.
  • When the new amount has been calculated, the difference between the old and new time record amount is calculated. The differences are summarized by work period.
  • Existing retroactive pay time record amounts are considered when calculating the retroactive time record amount. The Existing Type 14 Time Record Amount for the work period is subtracted from the calculated Difference Sum by Work Period.
  • The calculated Difference Sum by Work Period minus the sum of existing Type 14 time records for the work period is the Retroactive Pay Amount for the work period.
  • Retroactive Pay Time records are created in Batch status. When retroactive pay is calculated, the Employee Retroactive Pay Change record status is changed to In Batch and the batch number is populated on this record.
  • One Retroactive Pay Time Record is created for each work period. .
    • The greatest date in the work period on the evaluated time records is used for the Retroactive Pay Time Record date.
    • All normal rate time records are summarized by pay period for salaried employees.
    • The Employee Retroactive Pay Change field ties the time record to the Employee Retroactive Pay Change record.
  • When the batch is released, the Employee Retroactive Pay Change record status is changed to Processed.
  • If no retroactive pay is due to an employee, the status of the Employee Retroactive Pay Change record is changed to On Hold. This message is displayed: Calculation Found No Retroactive Pay To Be Given.