Calculating retroactive pay for selected records

The retroactive pay calculation functionality calculates the amount that is due to the employee and creates the retroactive time records.

Use this procedure to run the Calculate Retroactive Pay action for selected Employee Retroactive Pay Change records.

  1. Select Payroll Administrator > Time Record Processing > Retroactive Time Record Changes > Retroactive Employee Pay Changes.
  2. On the Not Processed tab, select the Employee Retroactive Pay Change records.
  3. Click Calculate Retroactive Pay.
  4. Specify this information:
    Pay Class
    Optionally, select a pay class. Retroactive pay calculation is based on pay information for the specified pay class.
    Pay Code
    Optionally, select up to five pay codes. Retroactive pay calculation is based on pay information for specified pay codes.
    Retroactive Pay Code
    Select a retroactive pay code. The Calculation Type must be Do Not Calculate.
    Batch Number
    Specify a batch number. The batch that is used for retroactive pay time records cannot be used for other types of time records. The batch can only include records with a Retroactive Pay Time Record Type of 14.
    Override to Employee's Work Assignment Expense Account
    When flagged, the system writes the retroactive time records using the work assignment expense account.
    Note: The system overrides to the work assignment even if the override account is specified.
    Override Account
    Specify an override.
    Note: When the Override Retroactive Pay Code is populated and expense account is defined on the Pay Code, it will default in the Override Account.
  5. Click Submit.
    The selected Employee Retroactive Pay Change records must be processed in order of effective date and sequence number.
    • If a record with an earlier effective date or sequence exists with a status of Not Processed or On Hold, a message is displayed. Click OK to process.
    • If a record with an earlier effective date or sequence exists with a status of Processed, a constraint message is displayed that new processed records exist and the results may be incorrect. Click OK to process.